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# Inventory updates
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#### Table of contents
Suppliers use inventory updates to communicate information about changes in inventory quantity or status to customers.
For more information about Inventory updates guidelines, see Inventory update transactions.
## Create and submit inventory updates
Perform this task to create and submit new inventory updates. Additionally, suppliers can begin work on a inventory updates and save it for completion at a later time.
[](#)[Create and submit a new inventory update](#)1. Select the Main Menu  icon.
2. Select My Networks in the header.
3. Select a \[MPL Network\] from the Select your Network drop-down in the header.
4. Select a Partner or Location (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
5. Select the Go button.
6. Select one of the following menu items depending on the orchestration used:
- Select Manufacturing - Supplier from the left menu.
- Select Commerce - Customer from the left menu. Partners must have the correct roles assigned if using the Owner's instance of Multienterprise Information Network Tower.
7. Select Inventory Updates.
8. Select the New  button.
9. Enter the inventory update number in theInventory Update Number.
10. Select the Save  button.
The screen refreshes with the saved inventory update in the draft state and with the required sections populated.
11. Select the Edit  button.
12. In the Transaction Information section, select Submitted from the Process Status drop drown.
13. In the Inventory Update Information section, fill in the following fields:
1. Inventory Update Number field – The unique identifier of inventory updates.
This field auto populates the value entered New Inventory Update screen.
2. Inventory Update Date field – The specific date when the inventory records were last modified or updated. Fill this field only when the inventory update date is same for all inventory updates.
3. Action drop-down – A brief description stating the purpose of the transaction.
14. If the menu item selected is Commerce - Customer, in the Reference Transaction section, fill in the following fields:
1. Transaction Type drop-down - The type of transaction to reference.
2. Transaction Number type-ahead field – The unique identifier of the transaction.
If the value does not match the available options, the value must be entered manually.
3. Transaction Date field - The date of the transaction being referenced.
4. Select Apply.
A new reference transaction line is added.
15. If the menu item selected is Manufacturing - Supplier, in the Reporter and Client section, fill in the following fields under Reporter group:
or
If the menu item selected is Commerce - Customer, in the Reporter and Supplier section, fill in the following fields under Reporter group:
1. Reporter Location type-ahead field – The name of the warehouse sending the inventory update. This field pulls from the Owner's company and location master data.The remaining Reporter fields are auto populated with the values from the company or location's master data entry. If the name of the warehouse is not present in the Owner's master data, the warehouse name must be entered manually.
2. Country drop-down – The two-letter country code with country name for this location.
3. State field – The state or region for this location.
4. Location ID Type drop-down – The identifier type used for this company or location.
5. Location ID Value field – The value associated with the identifier type.
16. If the menu item selected is Manufacturing - Supplier, in the Reporter and Client section, fill in the following fields under Client group:
or
If the menu item selected is Commerce - Customer, in the Reporter and Supplier section, fill in the following fields under Supplier group:
1. Company type-ahead field – The name of the customer receiving the inventory update. This field pulls from the Owner's company and location master data.
The remaining Client or Supplier fields are auto populated with the values from the company or location's master data entry. If the name of the company is not present in the Owners master data, the company name must be entered manually.
2. Party ID Type drop-down – The identifier type used for this company or location.
3. Party ID Value field – The value associated with the identifier type.
17. In the **Line Items** section:
1. Select the Addicon. At least one line item is required to submit a inventory update.
2. In the New Line Items panel, fill in the following fields under Line Item Information:
1. Item field – The name of the product. If the user enters an item code instead, the field automatically displays the corresponding item name.
The Item Code Type, Item Code Value and Description fields are auto populated with the values from the Owner's product master data entry for the product. If the product name is not present in the Owner's product master data then the product name must be entered manually.
2. Item Code Type field – The product code type (e.g. IN-Product Code).
3. Item Code Value field – The product code.
4. Description field – A brief description of the product. If the description is not present in the Owners product master data then the description must be entered manually.
5. Lot Number field – The lot number of the line number.
6. Quantity field – The quantity of item selected or provided.
7. Unit of Measure drop-down – The unit in which the line item is measured.
8. Status Code drop-down – The field is used to identify the movement type of the inventory update. Valid values are:
- SCRAPFROMUNRESTRICTED
- SCRAPFROMUNRESTRICTEDREVERSE
- QUALITYTOSCRAP
- QUALITYTOSCRAPREVERSE
9. Transaction Type drop-down – The type of reference transaction.
10. Reason Code drop-down – The reason code for inventory update.
11. Stock Type drop-down – The classification of inventory based on its condition, purpose, or status.
12. Material Type drop-down – The production material state (e.g. FINISHEDGOODS).
13. Special Stock Indicator field – A indicator used in to identify stock that is managed separately from regular inventory.
14. Manufactured Date field – The manufacturing date of a line item.
15. Inventory Update Date drop-down – The date when the inventory is updated. Fill this field only when all the inventory updates have different inventory update date. In this case, the header inventory update date should not be filled.
16. Expiration Date field – The expiry date of the line item.
17. Line Notes field – Additional information about the line item being added.
3. Select Apply.
The new line item is added to the inventory update.
18. In the Notes section, select the Addicon to enter any additional comments or instructions.
19. To submit the inventory update:To save the inventory update in a Draft state and finish it later, ensure the Move To button is not selected and then select the Save  button in the draft state.
1. Select the Move To button at the top of the screen.
The submit status indicator circle is filled in with green to indicate the desired action upon selecting save.
2. Select the Save  button.
The inventory update is submitted.
#### Tips
- Select the Addicon, to add a new line item, where available.
- Select the Deleteicon, to remove an individual line item, where available.
- New inventory updates can also be created by selecting the New  button on the Inventory Updates Details screen for an existing inventory update.
[](#)[Submit a draft inventory update](#) Complete and submit a saved inventory update in the draft state.
1. Select the Main Menu  icon.
2. Select My Networks in the header.
3. Select a \[MPL Network\] from the Select your Network drop-down in the header.
4. Select a Partner or Location (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
5. Select the Go button.
6. Select one of the following menu items depending on the orchestration used:
- Select Manufacturing - Supplier from the left menu.
- Select Commerce - Customer from the left menu. Partners must have the correct roles assigned if using the Owner's instance of Multienterprise Information Network Tower.
7. Select Inventory Updates.
8. Select the Filter  button to find the inventory updates in Draft state.
9. Select the Inventory Update Number link in the results table.
10. Select the Edit  button.
11. In the Transaction Information section, select Submitted from the Process Status drop drown.
12. Confirm the inventory update details and select the Edit  icon associated with that line item to modify the fields if required.
13. Select the Move To button at the top of the screen.
The submit status indicator circle is filled in with green to indicate the desired action upon selecting save.
14. Select the Save  button.
The inventory update is submitted.
#### Tips
- Select the inventory balance number row and then select the Delete  icon on the top of the Search Inventory Updates screen, to delete a inventory balance in draft state.
 A deleted transaction cannot be retrieved.
## Search and view inventory updates
[](#)[Search for and view inventory updates](#)Perform this task to search for and view the details of the inventory update sent or received by suppliers or customers. Viewing the details of a inventory update enables suppliers or customers to quickly access order information (e.g. the quantity for each line item in an order) in TraceLink without having to search through the actual B2B message.
1. Select the Main Menu  icon.
2. Select My Networks in the header.
3. Select a \[MPL Network\] from the Select your Network drop-down in the header.
4. Select a Partner or Location (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
5. Select the Go button.
6. Select one of the following menu items depending on the orchestration used:
- Select Manufacturing - Customer or Manufacturing - Supplier from the left menu.
- Select Commerce - Customer or Commerce - Supplier from the left menu.
 Partners must have the correct roles assigned if using the Owner's instance of Multienterprise Information Network Tower.
7. Select Inventory Updates.
8. Select the Filter  button.
9. In the Filters panel, fill in one or more of the following fields to filter the results:
1. State drop-down – The state of the inventory update:
- Draft – The transaction is in the draft state.
- Submit – The transaction has been created.
- Processing – The application is getting ready to handle incoming transactions by doing some initial tasks, such as copying the files it receives.
- Processed – The application changes the standard information into a format that is easy to use and specific to your transaction.
- Preparing to Send – The application is getting ready to send out a transaction and is doing some initial tasks, like copying the necessary information for the process.
- Sending –The application sends out business transactions to the buyer or supplier.
- Sent – The transaction is successfully completed and shared with the receiving party.
2. Client type-ahead – Displays only if the menu item is Sent Inventory Updates for Manufacturing. The name of the company the inventory update was sent to.
If the name of the company is not present in the Owners master data then the company's name must be entered manually.
3. Receiver type-ahead – Displays only if the menu item is Sent Inventory Updates for Commerce. The name of the company the inventory update was sent to.
If the name of the company is not present in the Owners master data then the company's name must be entered manually.
4. Reporter type-ahead – Displays only if the menu item is Received Inventory Updates for Manufacturing and Commerce. The name of the company the inventory update was received from.
If the name of the company is not present in the Owner's master data then the company's name must be entered manually.
5. Inventory Update Number field – The unique identifier of inventory updates.
6. Last Modified drop-down – The period of time in which the inventory update was last updated:
- Today – The transaction was modified within the last few hours.
- Yesterday – The transaction was updated within the past 24 hours.
- Last Week – The transaction was modified in the last 7 days.
- Last Month – The transaction was modified in the last 30 days.
- Last 3 Months – The transaction was modified in the last 90 days.
- Last 6 Months – The transaction was modified in the last 180 days.
- Custom Range – Select a specific period of time that the transaction was modified in from the calendar.
10. Select Apply.
A list of inventory updates displays based on the filter results.
11. Select the link for the inventory update from the results table.
The View Inventory Updates screen displays.
12. To view all fields for each line item, select the View  icon on the Inventory Updates Details screen.
## Reprocess and resubmit inventory updates
[Reprocess inventory update](#)After the inventory updates is submitted, the user might encounter an error and the processed status will be set to Paused With Error. Use the following procedure to resolve any error messages encountered while submitting an inventory updates.
1. Select the Main Menu  icon.
2. Select My Networks in the header.
3. Select a \[MPL Network\] from the Select your Network drop-down in the header.
4. Select a Partner or Location (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
5. Select the Go button.
6. Select one of the following menu items depending on the orchestration used:
- Select Manufacturing - Supplier from the left menu.
- Select Commerce - Customer from the left menu. Partners must have the correct roles assigned if using the Owner's instance of Multienterprise Information Network Tower.
7. Select Inventory Updates.
8. Select the Filter  button to find the inventory updates in Processing, Processed, Preparing to Send, or Sending state.
9. Select Inventory Update Number link in the results table.
10. View the following fields for error in the Transaction Information section:
- Process Status - Displays the status of the submitted transaction.
- Last Transaction Error - Displays the error message.
11. Select the Edit  button..
12. In the Transaction Information section, select Submitted from the Process Status drop drown.
13. Select the Save  button.
The inventory updates request is moved from Processing state to Sending state indicating that the inventory updates is submitted successfully.
 Do not select the Move To button, as it will cause the transaction to skip a workflow state, preventing successful delivery.
[Resubmit inventory updates](#)If a transaction is successfully sent to a partner but an issue occurs on the partner's side (e.g. in their ERP system), the sender can avoid re-entering all the details by rolling back to a previous workflow state and resending the transaction, thus saving time and effort for both parties.
1. Select the Main Menu  icon.
2. Select My Networks in the header.
3. Select a \[MPL Network\] from the Select your Network drop-down in the header.
4. Select a Partner or Location (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
5. Select the Go button.
6. Select one of the following menu items depending on the orchestration used:
- Select Manufacturing - Supplier from the left menu.
- Select Commerce - Customer from the left menu. Partners must have the correct roles assigned if using the Owner's instance of Multienterprise Information Network Tower.
7. Select Inventory Updates.
8. Select a Inventory Updates Number row in Sent state.
9. Select the Edit  button.
 The state of the inventory update is automatically moved to Sending state.
10. Select the Move To button at the top of the screen.
The submit status indicator circle is filled in with green to indicate the desired action upon selecting save.
11. Select the Save  button.
The inventory update is submitted.
The statues of the inventory updates moves to Sent state.
#### Table of contents
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