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[TraceLink University](/resources/tracelink-university) # Warehouse shipping order (X12) - [Download PDF](/node/627901/pdf) - [Share](#) - [ LinkedIn ](https://www.linkedin.com/shareArticle?mini=true&url=https://www.tracelink.com/resources/tracelink-university/warehouse-shipping-order-x12&title=Warehouse shipping order (X12)&summary=Warehouse shipping orders allow companies to exchange data with their remote warehouses or third-party warehouse Partners about requests for purchased product to be shipped to a buyer's location without giving these Partners access to their serialization system of record. &source=TraceLink "LinkedIn") - [ Facebook ](https://www.facebook.com/share.php?u=https://www.tracelink.com/resources/tracelink-university/warehouse-shipping-order-x12&t=Warehouse shipping order (X12) "Facebook") - [ Mail ](mailto:?subject=Warehouse shipping order (X12)+|+TraceLink&body=https://www.tracelink.com/resources/tracelink-university/warehouse-shipping-order-x12 "Mail") - [ Twitter ](https://twitter.com/intent/tweet?text=Warehouse shipping order (X12) https://www.tracelink.com/resources/tracelink-university/warehouse-shipping-order-x12&via=TraceLink "Twitter") #### Table of contents Warehouse shipping orders allow companies to exchange data with their remote warehouses or third-party warehouse Partners about requests for purchased product to be shipped to a buyer's location without giving these Partners access to their serialization system of record. Warehouse shipping orders can be used to request that products in a given purchase order be shipped to a buyer's location from a supplier's remote or third-party warehouses and confirm that the supplier's remote warehouses or third-party warehouses has shipped the requested product via a warehouse shipping advice. Suppliers use warehouse shipping orders to communicate requests to their remote or third-party warehouse for purchased product to be shipped from the supplier's remote or third-party warehouse to a buyer's location. ![](/sites/default/files/tech_comms/mpl/Content/Resources/Images/global_images/note_tip_24x24.png) Contact your TraceLink Services representative for more information about integrating with this message. - **Message Type**: MPC\_WAREHOUSE\_SHIP\_ORDER (Warehouse Shipping Order) - **X12 Format**: 940 - **Transform Names**: - B2B\_EDI\_X12\_940\_WHS\_ShipOrder\_IB\_V4 - B2B\_EDI\_X12\_940\_WHS\_ShipOrder\_OB\_V3 [![Closed](/sites/default/files/tech_comms/mpl/Skins/Default/Stylesheets/Images/transparent.gif)Guidelines](#) Input Element Occurs Length Description Example ISA \[1…1\] – **Required.**ISA interchange envelope. – ISA01 \[1…1\] 2/2 **Required.**Qualifier for authorization control number in ISA02. Valid values: - `00` - No authorization info present. - `03` - Additional data identification. 00 ISA02 \[1…1\] 10/10 **Required.**Information used for additional identification or authorization of the interchange sender or the data in the interchange/ 10 spaces a valid entry. – ISA03 \[1…1\] 2/2 **Required.**Qualifier for security information in ISA04. Valid values: - `00` - No security information present. - `01` - Password. 00 ISA04 \[1…1\] 10/10 **Required.**Identifies security information about the interchange sender or data. – ISA05 \[1…1\] 2/2 **Required.**Interchange sender partner ID qualifier. 07 ISA06 \[1…1\] 15/15 **Required.**EDI sender ID mapping to Interchange control group header. 7777776067344 ISA07 \[1…1\] 2/2 **Required.**Interchange receiver partner ID qualifier. 01 ISA08 \[1…1\] 15/15 **Required.**EDI receiver ID mapping to file control header. 888888404358877 ISA09 \[1…1\] 6/6 **Required.**Interchange date in 6 char YYMMDD format. 20231021 ISA10 \[1…1\] 4/4 **Required.**Interchange time in 4 char HHMM format. 1420 ISA11 \[1…1\] 1/1 **Required.**Repetition separator. Delimiter that separates repeated occurrences of a data element or composite data structure. Must be different than the data element separator, component separator, and segment terminator. :– ISA12 \[1…1\] 5/5 **Required.**Interchange control version number. Valid value is `00501`. 00501 ISA13 \[1…1\] 9/9 **Required.**Interchange Control Number for file control header 0000000000619827 ISA14 \[1…1\] 1/1 **Required.**Interchange level acknowledgement requested. Valid values: - `0` - No acknowledgment requested. - `1` - Interchange level acknowledgment requested. 0 ISA15 \[1…1\] 1/2 **Required.**Indicates whether the interchange is for production, test, or information purposes. Valid values: - `I` - Information. - `P` - Production data. - `T` - Test data. P ISA16 \[1…1\] 1/1 **Required.**Component element separator. Delimiter that separates data elements within a composite data structure. Must be different than the data element separator and segment terminator. > GS \[1…\*\] – GS group functional envelope. Child of ISA. Only one GS group expected per interchange. – GS01 \[1…1\] 2/2 **Required.**GS group function code. Valid value is `OW` - Ship Order. OW GS02 \[1…1\] 2/15 **Required.**Application sender's code. 2222224043588 GS03 \[1…1\] 2/15 **Required.**Application receiver's code. TRACELINK GS04 \[1…1\] 8/8 **Required.**Current date stamp in 8 char X12 date format YYYYMMDD. 20301020 GS05 \[1…1\] 4/8 **Required.**Current time stamp in 6 char X12 time format HHMMSS. 142000 GS06 \[1…1\] 1/9 **Required.**Group Control ID Number. 619827 GS07 \[1…1\] 1/2 **Required.**Responsible Agency Code. Valid value is `X`. X GS08 \[1…1\] 1/12 **Required.**X12 message version code. Valid value is `00501`. 005010 ST \[1…\*\] – ST transaction set envelope. Child of GS group. Only one ST transaction expected. – ST01 \[1…1\] 3/3 **Required.**Transaction set identifier code. 940 ST02 \[1…1\] 4/9 **Required.**Transaction set ID number. Counter for each ST segment beginning with 1. 1 W05 \[1…1\] – **Required.**Warehouse Shipment Order Identification. Child of ST transaction set. – W0501 \[1…1\] 1/1 **Required.**Order Status Code. Valid values: - ` F` – Cancel - `N` – Original(Create) - `R` – Change N W0502 \[0…1\] 1/22 Order number. Identifying number for warehouse shipping order. 12345 W0503 \[0…1\] 1/22 Purchase Order Number. 20230916 W0504 \[0…1\] 1/30 Shipment Identification Number assigned by the Shipper. – W0505 \[0…1\] 1/12 Master Reference (Link) Number. – N1 \[0…1\] – N1: Name segment loop for - Ship to party - Sold to party - Bill to party - Supplier party - Ship from party - Carrier party N101 \[1…1\] 2/3 **Required.**Entity identifier code for party identifier and address information for - Ship to party - Sold to party - Bill to party - Supplier party - Ship from party - Carrier party Valid value: - `ST` – Ship to party - `BT` – Bill to party - `BY` – Buyer - `SU` – Supplier party - `SF` – Ship from party - `CA` – Carrier SU N102 \[1…1\] 1/60 **Required.**Name Supplier Inc N103 \[1…1\] 1/2 **Required.**Identifier code qualifier. Valid values: - `01` – DUNS - `09` – DUNS+4 - `11` – Drug Enforcement Agency registration number - `21` – Health Industry Number - `91` – Company identifier - `92` – Company location identifier - `UL` – Global Location Number 1 N104 \[1…1\] 2/80 **Required.**Supplier party identifier, as qualified by N103. 9999992028677 N3 \[0…1\] – N3: Address. Child of Ship to N1 Name segment. – N301 \[1…1\] 1/55 **Required.**Street address 1. 123 Supplier Road N302 \[0…1\] 1/55 Street address 2. Suite 123 N4 \[0…1\] – N4: Geographic Location. Child of bill to N1 name segment. – N401 \[1…1\] 2/30 **Required.**City name. SupplierCity N402 \[1…1\] 2/2 **Required.**State or province code. Code (Standard state/province) as defined by appropriate government agency MA N403 \[1…1\] 3/15 **Required.**Postal code. Code defining international postal zone code excluding punctuation and blanks. 01899 N404 \[1…1\] 2/3 **Required.**Country code. US G62 \[0…1\] – Date or time. – G6201 \[1…1\] 2/30 **Required.**Date Qualifier. Valid values: - `02` – Requested delivery date - `04` – Purchase Order date - `10` – Dispatch date - `17` – Estimated delivery date for shipment - `37` – Ship not before than date - `38` – Ship not later than date - `54` – Delivery no later than date - `85` – Date of issue (warehouse) - `CL` – Date loading completed - `BC` – Publication (document) date 04 G6202 \[1…1\] 2/2 **Required.**Date. 20231101 G6203 \[1…1\] 3/15 **Required.**Time in HH:MM:SS format. – G6204 \[1…1\] 2/3 **Required.**Time Code. – NTE \[0…\*\] – Note/Special Instruction. – NTE01 \[0…1\] – Note Reference Code. – NTE02 \[1…1\] – **Required.**Description. Free Form Text LX \[0…\*\] – Transaction Set Line Number Loop. – LX01 \[1…1\] 1/6 **Required.**Transaction Set Line Number. 000001 W01 \[1…1\] – **Required.**Warehouse Item Detail Loop. – W0101 \[0…1\] 0/15 Quantity ordered. This is the total quantity in the ordered. 400 W0102 \[0…1\] 2/2 Unit or basis for measurement code. [![Closed](/sites/default/files/tech_comms/mpl/Skins/Default/Stylesheets/Images/transparent.gif).Valid values ](#)- `02` – Statute Mile - `4G` – Microliter - `AM` – Ampoule - `AV` – Capsule - `BD` – Bundle - `BG` – Bag - `BO` – Bottle - `BX` – Box - `C3` – Centiliter - `CA` – Case - `CC` – Cubic Centimeter - `CF` – Cubic Feet - `CG` – Card, Blister - `CI` – Cubic Inches - `CL` – Cylinder - `CM` – Centimeter - `CN` – Can - `CP` – Crate - `CQ` – Cartridge - `CR` – Cubic Meters - `CT` – Carton - `DA` – Day - `DI` – Dispenser - `DK` – Kilometers - `DL` – Deciliter - `DM` – Decimeter - `DR` – Drum - `DS` – Display - `DZ` – Dozen - `EA` – Each - `FO` – Fluid Ounce - `FT` – Foot - `GA` – Gallon - `GL` – Gram/liter - `GR` – Gram - `GS` – Gross - `H4` – Hectoliter - `HF` – Hundred Feet - `HR` – Hours - `IN` – Inch - `K6` – Kiloliters - `KG` – Kilogram - `KT` – Kit - `LB` – Pounds - `LF` – Linear Foot - `LO` – Lot (unit of procurement) - `LT` – Liter - `LY` – Linear Yard - `MC` – Microgram - `ME` – Milligram - `ML` – Milliliter - `MM` – Millimeter - `MO` – Months - `MR` – Meter - `OZ` – Ounces - `PC` – Piece - `PF` – Pallet - `PK` – Package - `PR` – Pair - `PT` – Pint - `QT` – Quart - `RL` – Roll - `SC` – Square Centimeter - `SF` – Square Foot - `SH` – Sheet - `SI` – Square Inch - `SM` – Square Meter - `ST` – Set - `SY` – Square Yard - `T3` – Thousand Pieces - `TB` – Tube - `TH` – Thousand - `TY` – Tray - `U2` – Tablet - `UM` – Million - `UN` – Unit - `V2` – Pouch - `VI` – Vial - `WK` – Week - `YD` – Yard - `YR` – Years CA W0103 \[0…1\] 12/12 U.P.C. Case Code. Not used. – W0104 \[0…1\] 2/2 Product or service ID qualifier. [![Closed](/sites/default/files/tech_comms/mpl/Skins/Default/Stylesheets/Images/transparent.gif)Valid values:](#)- `AV` – Manufacturer/Supplier's catalog number - `BP` – Buyer's product number - `FV` – Canada product number - `IN` – Customer's(Buyer's) product item number - `N1` – US National-Drug-Code-NDC442-with-hyphen-separators - `N2` – US National-Drug-Code-NDC532-with-hyphen-separators - `N3` – US National-Drug-Code-NDC541-with-hyphen-separators - `N4` – US-National-Drug-Code-NDC542-with-hyphen-separators - `MF` – Manufacturer's product identefier - `PI` – Customer's (Purchaser's) material number - `SK` – Stock keeping unit - `UK` – GTIN14 identifier - `UP or VC` – Universal product number (UPC) - `VN` – Vendor (Supplier) material Number. VN W0105 \[0…1\] 1/48 Product or service ID. 100021 W0106 \[0…1\] 2/2 Product or service ID qualifier. [![Closed](/sites/default/files/tech_comms/mpl/Skins/Default/Stylesheets/Images/transparent.gif)Valid values:](#)- `AV` – Manufacturer/Supplier's catalog number - `BP` – Buyer's product number - `FV` – Canada product number - `IN` – Customer's(Buyer's) product item number - `N1` – US National-Drug-Code-NDC442-with-hyphen-separators - `N2` – US National-Drug-Code-NDC532-with-hyphen-separators - `N3` – US National-Drug-Code-NDC541-with-hyphen-separators - `N4` – US-National-Drug-Code-NDC542-with-hyphen-separators - `MF` – Manufacturer's product identefier - `PI` – Customer's (Purchaser's) material number - `SK` – Stock keeping unit - `UK` – GTIN14 identifier - `UP or VC` – Universal product number (UPC) - `VN` – Vendor (Supplier) material Number. UK W0107 \[0…1\] 1/48 Product or service ID. 000000000228308706 W0108 \[0…1\] 1/12 Freight class code. – W0109 \[0…1\] 1/12 Rate class code. – W0110 \[0…1\] 1/10 Commodity code qualifier. Not used. – W0111 \[0…1\] 1/2 Commodity code. Not used. – W0112 \[0…1\] 1/1 Warehouse lot number. Not used. – W0113 \[0…1\] 1/1 Product or service condition code. Not used. – W0114 \[0…1\] 1/1 Pallet block and tiers. Not used. – W0115 \[0…1\] 1/1 Product or service ID qualifier. [![Closed](/sites/default/files/tech_comms/mpl/Skins/Default/Stylesheets/Images/transparent.gif)Valid values:](#)- `AV` – Manufacturer/Supplier's catalog number - `BP` – Buyer's product number - `FV` – Canada product number - `IN` – Customer's(Buyer's) product item number - `N1` – US National-Drug-Code-NDC442-with-hyphen-separators - `N2` – US National-Drug-Code-NDC532-with-hyphen-separators - `N3` – US National-Drug-Code-NDC541-with-hyphen-separators - `N4` – US-National-Drug-Code-NDC542-with-hyphen-separators - `MF` – Manufacturer's product identefier - `PI` – Customer's (Purchaser's) material number - `SK` – Stock keeping unit - `UK` – GTIN14 identifier - `UP or VC` – Universal product number (UPC) - `VN` – Vendor (Supplier) material Number. N4 W0116 \[0…1\] 1/1 Product or service ID. 12345-1234-12 G69 \[0…5\] – Line item detail - description. – G6901 \[0…1\] 0/45 Free-form description. SORITOL SR FCT 20MG 3X10 IL N9 \[0…200\] – Extended reference information. Instance 1 for lot number. – N901 \[1…1\] 2/3 **Required.**Reference identification qualifier. Valid value is `LT` – Lot number. LT N902 \[0…1\] 1/50 Reference identification. '3912J141 N903 \[0…1\] 1/45 Free form description. – N904 \[0…1\] 8/8 Date in YYYYMMDD format. – N905 \[0…1\] 4/8 Time in HHMMSS format. – N9 \[0…200\] – Extended reference information. Instance 2 for Purchase Order Number. – N901 \[1…1\] 2/3 **Required.**Reference identification qualifier. Valid value is `PO` – Purchase order number. PO N902 \[0…1\] 1/50 Reference identification. C0243554NLC N903 \[0…1\] 1/45 Free form description. – N904 \[0…1\] 8/8 Date in YYYYMMDD format. – N905 \[0…1\] 4/8 Time in HHMMSS format. – N9 \[0…1\] – Extended reference information Instance 3 for Tracking Number. – N901 \[1…1\] 2/3 **Required.**Reference identification qualifier. Valid value is `2I` – Tracking number. 2I N902 \[0…1\] 1/50 Reference identification. K018293-00010 N903 \[0…1\] 1/45 Free form description. – N904 \[0…1\] 8/8 Date in YYYYMMDD format. 2030926 N905 \[0…1\] 4/8 Time in HHMMSS format. 092521 N9 \[0…200\] – Extended reference information. Instance 4 for line item number. – N901 \[1…1\] 2/3 **Required.**Reference identification qualifier. Valid value is `LI` – Line item number. LI N902 \[0…1\] 1/50 Reference identification. '00010 NTE \[0…\*\] – Note or special instruction. – NTE01 \[0…1\] 3/3 Note reference code. Valid values: - `BOL` – Bill of Lading Note - `INT` – General Oder Instructions - `LOI` – Loading Instructions INT NTE02 \[0…1\] 1/80 Description Description W76 \[0…1\] – Total shipping order. Sum of quantity value in all line items. – W7601 \[1…1\] 1/15 **Required.**Quantity. 500 W7602 \[0…1\] 1/10 Weight. – W7603 \[0…1\] 2/2 Unit or basis for measurement code. EA CTT – CTT-Transaction totals. – CTT01 \[1…1\] 1/6 **Required.**Total number of line items in the transaction set. 15 SE \[1…1\] – **Required.**ST … SE transaction set trailer envelope. Child of GS group. Only one ST transaction expected. – SE01 \[1…1\] 1/10 **Required.**Total count of segments in ST … SE transaction set including ST and SE segments. – SE02 \[1…1\] 4/9 **Required.**Transaction set control number – GE \[1…\*\] – GS … GE functional group trailer envelope. Child of ISA interchange. Only one GS group expected. – GE01 \[1…1\] 1/6 **Required.**Number of transaction sets in functional group 5 GE01 \[1…1\] 1/9 **Required.**Functional group control number 619827 IEA \[1…\*\] – ISA … IEA interchange control trailer envelope. Only one interchange expected per transmission. – IEA01 \[1…1\] 1/5 **Required.**Number of functional groups in interchange. 1 IEA02 \[1…1\] 9/9 **Required.**Interchange control number 0000000000619827 [![Closed](/sites/default/files/tech_comms/mpl/Skins/Default/Stylesheets/Images/transparent.gif)Example](#)```xml ISA*00* ISA02*00* ISA04*20*Sender *ZZ*Receiver *240129*1050*^*s10ss*11 *0*T* GS*OW*2222224043588*TRACELINK*20240129*1050*619827*X*005010 ST*940*0001 W05*N*12345*4500003288 N1*ST*ShipTo*92*COMPANYSITEID N3*ShipTo Address 1*ShipTo Address 2 N4*ShipTo City*YY*ST4545*JP N1*BY*Buyer*11*001000286 N3*BY Street1*Street2 N4*BY City*PR*111111*US N1*BT*BillTo*1*001000286 N3*BT Stella Maris*Condado Ave 14 N4*BT San Juan*PR*00902*US N1*SU*SUPPLIER/VENDOR (LF/SU)*21*001000286 N3*Supplier Street1* Street2 N4*Supplier City*SU*33333*US N1*SF*SHIPFROM (SF)*21*001000287 N3*ShipFrom Street1* Street2 N4*ShipFrom City*SF*33333*US N1*CA*Carr*UL*1399999 N3*Carr Address 1*Dist Address 2 N4*Carr Cit*ZZ*DistPst*US G62*02*20240211 G62*04*20240212 G62*10*20240213 G62*17*20240214 G62*37*20240215 G62*38*20240216 G62*54*20240217 G62*85*20240218 G62*CL*20240219 G62*BC*20240220 NTE**TEXT1 NTE**TEXT2 NTE**TEXT3 LX*1 W01*1002*EA*UPC456789012*BP*BP1*SK*SKU1********UK*GTIN14567 G69*Desc1 G69*Desc N9*PO*PO1344 N9*LT*LT-35466 N9*D2*SU849065 N9*LI*464565 NTE**ITTEXTA NTE**ITTEXTB LX*2 W01*899*EA**IN*IN234*MF*MF5676567********VC*UP5656 G69*Desc1 G69*Desc2 N9*PO*PO1344 N9*LT*LT-35466 N9*D2*SU849065 N9*LI*464565 NTE**ITTEXTA NTE**ITTEXTB W76*10*100*01 SE*27*s28s GE*29*30 IEA*11*321111112 ``` ![](/sites/default/files/tech_comms/mpl/Content/Resources/Images/global_images/note_tip_24x24.png) Review TraceLink's [API: Terms of Use](https://www.tracelink.com/legal-and-trust/api-terms-of-use) #### Table of contents ##### Related Content [ ![Related content](https://www.tracelink.com/sites/default/files/2024-09/cloud.svg) ](/resources/tracelink-university/forecast-plan-idoc) ##### Forecast plan (IDoc) Forecasting APIs allow companies to exchange data about anticipated product demand and supply availability with upstream supply chain Partners without giving these Partners access to their serialization system of record. 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