Grocery products purchase orders

1. Select the Main Menu icon.
2. Select My Networks in the header.
3. Select a [MPL Network] from the Select your Network drop-down in the header.
4. Select a Partner or Location (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
5. Select the Go button.
6.  Select Commerce - Customer from the left menu.
   Partners must have the correct rolesroles assigned if using the Owner's instance of Multienterprise Information Network Tower.
7. Select Grocery Products Purchase Orders.
8. Select the New button.
9. On the New Grocery Products Purchase Order screen, fill in the following fields:
   1. Grocery Products Purchase Order Number field – The unique identifier assigned to each Grocery Products Purchase Order report.
   2. Grocery Products Purchase Order Date field – The date the grocery products purchase order was issued.

10. Select the Save button.

    The screen refreshes with the saved grocery products purchase order in the draft state and with the required sections populated.

11. Select the Edit button.

12. In the Transaction Information section, select Submitted from the Process Status drop drown.
13. In the Grocery Products Purchase Order Information section fill in one or more of the following fields:
    
    1. Grocery Products Purchase Order Number field – The unique identifier assigned to each Grocery Products Purchase Order report..
       This field auto populates the value entered on the New Grocery Products Purchase Order screen.
       
    2. Grocery Products Purchase Order Date field – The date the grocery products purchase order was issued.
       This field auto populates the value entered on the New Grocery Products Purchase Order screen.
       
    3. Freight Terms drop-down – Indicates the shipping or delivery method agreed (e.g., Supplier Truck, LTL, Federal Express) for the Grocery Products Purchase Order..
       
    4. Action drop-down – A brief description stating the purpose of the transaction.
14. In the Reference Transactions section:
    1. Select the Addicon.
    2. In the New Reference Transaction panel, fill in the following fields under Reference Transaction Information:
       1. Transaction Type drop-down – The type of transaction.
       3. Transaction Number type-ahead field – The unique identifier of the transaction.
          If the value does not match the available options, the value must be entered manually.
    3. Transaction Date field - The transaction date.
3. Select Apply.

   The new reference transaction line item is added to the transaction reference table.

In the Company Location Contact Information section select the Addicon and fill in the following fields:

1. Contact Type drop-down – The contact role associated with the Grocery Products Purchase Order.
2. Contact Name field – The full name of the contact person responsible for matters related to the Grocery Products Purchase Order.
3. Contact Title field – The title or designation of the contact person associated with the Purchase Order.
4. Contact Phone field – The telephone number of the contact person for communication regarding order processing, fulfillment or payment coordination.
5. Contact Email field – The email address of the contact person for electronic communication related to the Purchase Order transaction.
6. State field – The state or region for this location.

In the Terms Of Payment section select the Addicon and fill in the following fields:

1. Terms Of Payment Key field – The unique identifier for the payment terms associated with the Purchase Order.
2. Terms Of Payment Type Code drop-down – The code identifying type of payment terms.
3. Terms of Payment Date Basis drop-down – The code identifying the beginning of the terms period.
4. Number Of Payment Days field – The number of days within which payment must be made based on the defined date basis.
5. Terms Of Payment Percent field – The terms of payment in percentage.
6. Invoice Payable Percent field – The percentage of the total invoice amount that is payable under these payment terms.
7. Payment Due Date field – The calculated or specified due date by which payment must be completed.
8. Payment Deferred To Date field – The date to which payment or a portion of the invoice amount has been deferred.
9. Payment Deferred Due Amount field – The deferred amount due for payment.
10. Description field – A brief description of terms of payment description.
11. Discount Due Date field – The number of days within which payment must be made to receive the applicable discount.
12. Discount Due Number Of Days field – The state or region for this location.
13. Day Of Month field – The specific day of the month.

In the Party Identification section select the Addicon and fill in the following fields under Address Entity section:

1. Company Entity Type drop-down – The company type in the group.
2. Company type-ahead field – The business party associated with the Grocery Products Purchase Order based on the selected Company Entity Type. This company is supplier of goods. This field pulls from the Owner's company and location master data.
3. Address 1 field – The address of the particular location.
4. Address 2 field – Any additional address information.
5. Country drop-down – The two-letter country code with country name for this location.
6. State field – The state or region for this location.
7. City field – The city for this location.
8. Postal Code field – The postal code for this location's main address.
9. Contact Telephone Number field – The company or location's phone number.
10. Contact Fax Number field – The company or location's fax number
11. Party ID Type drop-down – The identifier type used for this company or location.
12. Party ID Value field – The value associated with the identifier type.

In the Transportation Information section select the Addicon and fill in the following fields:

1. Party ID Type drop-down – The country-specific identification type code (e.g., TIN, CUIT, CNPJ) associated with the transportation party.
2. Routing Sequence Code drop-down – The sequence code for routing that indicates specific routing stage or handoff point in the transportation process.
   1. Transport Method drop-down – The method of transportation used for shipment.
3. Shipment Charge Payment Method Type drop-down – The method of payment for delivery.
4. Unit Load Option Code drop-down – The code identifying loading or unloading options for a shipment.
5. Routing Description field – A brief routing description providing additional routing or transportation instructions.
6. FOB Transfer Location drop-down – The type of location at which the risk of loss for the shipment transfers.
7. FOB Point Name field – The name of FOB transfer location point.

In the Grocery Product Purchase Order Summary section, select the Addicon and fill in the following fields:

1. In the New Summary Detail panel, fill in the following fields under Summary Detail section:
   1. Summary Type drop-down – The type of summary applicable to the Grocery Products Purchase Order.
      
   2. Summary Value field – The value corresponding to the selected Summary Type for the Purchase Order.

   3. Summary Value Unit field – The unit of measure for summary value as defined by summary type.

2. Select Apply.

   The new summary detail line is added.

In the Notes section, select the Addicon to enter any additional comments or instructions.

To submit the grocery products purchase order:

To save the grocery products purchase order in a Draft state and finish it later, ensure the Move To button is not selected and then select the Save button in the draft state.

1. Select the Move To button at the top of the screen.

   The submit status indicator circle is filled in with green to indicate the desired action upon selecting save.

2. Select the Save button.
   

   The grocery products purchase order is submitted.
   

Tips

• Select the Addicon, to add a new line item, where available.

• Select the Deleteicon, to remove an individual line item, where available.

• New grocery products purchase orders can also be created by selecting the New button on the Grocery Products Purchase Orders Details screen for an existing grocery products purchase order.

 Complete and submit a saved grocery products purchase order in the draft state.

1. Select the Main Menu icon.
2. Select My Networks in the header.
3. Select a [MPL Network] from the Select your Network drop-down in the header.
4. Select a Partner or Location (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
5. Select the Go button.
6.  Select Commerce - Customer from the left menu.
   Partners must have the correct rolesroles assigned if using the Owner's instance of Multienterprise Information Network Tower.
7. Select Grocery Products Purchase Orders.
8. Select the Filter button to find the grocery products purchase order in Draft state.
9. Select the Grocery Products Purchase Order Number link in the results table.

10. Select the Edit button.

11. In the Transaction Information section, select Submitted from the Process Status drop drown.
12. Confirm the grocery products purchase order details and select the Edit icon associated with that line item to modify the fields if required.

13. Select the Move To button at the top of the screen.

    The submit status indicator circle is filled in with green to indicate the desired action upon selecting save.

14. Select the Save button.
    

    The grocery products purchase order is submitted.
    

Tips

• Select the grocery products purchase order number row and then select the Delete icon on the top of the Search Grocery Products Purchase Orders screen, to delete a grocery products purchase order in the draft state.

1. Select the Main Menu icon.
2. Select My Networks in the header.
3. Select a [MPL Network] from the Select your Network drop-down in the header.
4. Select a Partner or Location (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
5. Select the Go button.

6. Select Commerce - Customer or Commerce - Supplier from the left menu.

   Partners must have the correct rolesroles assigned if using the Owner's instance of Multienterprise Information Network Tower.
7. Select Grocery Products Purchase Orders.
8. Select the Filter button.
9. In the Filters panel, fill in one or more of the following fields to filter the results:
   1. Grocery Products Purchase Order Number field – The unique identifier assigned to each Grocery Products Purchase Order report.
      
   2. Grocery Products Purchase Order Date drop-down – The date the grocery products purchase order was issued.
      
   3. Freight Terms drop-down – Indicates the shipping or delivery method agreed (e.g., Supplier Truck, LTL, Federal Express) for the Grocery Products Purchase Order..

   4. State drop-down – The state of the grocery products purchase order: 

      • Draft – The transaction is in the draft state.
      • Submit – The transaction has been created.
      • Processing – The application is getting ready to handle incoming transactions by doing some initial tasks, such as copying the files it receives.
      • Processed – The application changes the standard information into a format that is easy to use and specific to your transaction.
      • Preparing to Send – The application is getting ready to send out a transaction and is doing some initial tasks, like copying the necessary information for the process.
      • Sending –The application sends out business transactions to the buyer or supplier.
      • Sent – The transaction is successfully completed and shared with the receiving party.

   5. Supplier type-ahead – Displays only if the menu item is Sent Grocery Products Purchase Orders in Commerce - Customer. The name of the company the grocery products purchase order was sent to.
      

      If the company name is not present in the Owners master data then the company’s name must be entered manually.
      

   6. Customer type-ahead – Displays only if the menu item is Received Grocery Products Purchase Orders in Commerce - Supplier. The name of the company the grocery products purchase orders was received from.
      If the name of the company is not present in the Owner's master data then the company's name must be entered manually.
   7. Last Modified drop-down – The period of time in which the grocery products purchase order was last updated:
      • Today – The transaction was modified within the last few hours.
      • Yesterday – The transaction was updated within the past 24 hours.
      • Last Week – The transaction was modified in the last 7 days.
      • Last Month – The transaction was modified in the last 30 days.
      • Last 3 Months – The transaction was modified in the last 90 days.
      • Last 6 Months – The transaction was modified in the last 180 days.
      • Custom Range – Select a specific period of time that the transaction was modified in from the calendar.

10. Select Apply.
    

    A list of grocery products purchase orders displays based on the filter results.
    

11. Select the link for the grocery products purchase order from the results table.

    The View Grocery Products Purchase Orders screen displays.

12. To view all fields for each line item, select the View icon on the Grocery Products Purchase Orders Details screen. .

After the grocery products purchase order is submitted, the user might encounter an error and the processed status will be set to Paused With Error. Use the following procedure to resolve any error messages encountered while submitting grocery products purchase orders.

1. Select the Main Menu icon.
2. Select My Networks in the header.
3. Select a [MPL Network] from the Select your Network drop-down in the header.
4. Select a Partner or Location (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
5. Select the Go button.
6.  Select Commerce - Customer from the left menu.
   Partners must have the correct rolesroles assigned if using the Owner's instance of Multienterprise Information Network Tower.
7. Select Grocery Products Purchase Orders.
8. Select the Filter button to find the grocery products purchase orders in Processing, Processed, Preparing to Send, or Sending state.
9. Select the Grocery Products Purchase Order Number link in the results table.
10. View the following fields for error in the Transaction Information section: 
    • Process Status - Displays the status of the submitted transaction.
    • Last Transaction Error - Displays the error message.
11. Select the Edit button..
    
12. In the Transaction Information section, select Submitted from the Process Status drop drown.
13. Select the Save button.
    The grocery products purchase orders request is moved from Processing state to Sending state indicating that the grocery products purchase order is submitted successfully.

If a transaction is successfully sent to a partner but an issue occurs on the partner's side (e.g. in their ERP system), the sender can avoid re-entering all the details by rolling back to a previous workflow state and resending the transaction, thus saving time and effort for both parties.

1. Select the Main Menu icon.
2. Select My Networks in the header.
3. Select a [MPL Network] from the Select your Network drop-down in the header.
4. Select a Partner or Location (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
5. Select the Go button.
6.  Select Commerce - Customer from the left menu.
   Partners must have the correct rolesroles assigned if using the Owner's instance of Multienterprise Information Network Tower.
7. Select Grocery Products Purchase Orders.
8. Select Grocery Products Purchase Order Number in Sent state.

9. Select the Edit button.

   The state of the grocery products purchase order is automatically moved to Sending state.

10. Select the Move To button at the top of the screen.

    The submit status indicator circle is filled in with green to indicate the desired action upon selecting save.

11. Select the Save button.
    

    The grocery products purchase order is submitted.
    

The statues of the grocery products purchase order moves to Sent state.