Tracelink University

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A Warehouse Shipping Advice is a message sent by a warehouse to notify a trading partner that goods have been shipped and to provide details about the shipment. A Warehouse Shipping Advice communicates information about a shipment leaving a warehouse, including the items shipped, quantities, shipment identifiers, and destination details.

Supplier's remote warehouses or third-party warehouse Partners use warehouse shipping advices to communicate to the supplier that they have shipped the purchased products to the buyer’s location.

Contact your TraceLink Services representative for more information about integrating with this message.

  • Message Type: MPC_WAREHOUSE_SHIP_ADVICE (Warehouse Shipping Advice)
  • X12 Format: 945
  • Transform Names:
    • B2B_EDI_X12_945_WHS_ShipAdvice_IB_V7
    • B2B_EDI_X12_945_WHS_ShipAdvice_OB_V3
Input Element Occurs Length Description Example
ISA [1…1]
 – Required.ISA interchange envelope. –
  ISA01 [1…1]
 2/2

Required.Qualifier for authorization control number in ISA02.

Valid values:

  • 00 - No authorization info present.
  • 03 - Additional data identification.
00
  ISA02 [1…1]
 10/10 Required.Information used for additional identification or authorization of the interchange sender or the data in the interchange/ 10 spaces a valid entry. –
  ISA03 [1…1]
 2/2

Required.Qualifier for security information in ISA04.

Valid values:

  • 00 - No security information present.
  • 01 - Password.
 00
  ISA04 [1…1]
 10/10 Required.Identifies security information about the interchange sender or data. –
  ISA05 [1…1]
 2/2

Required.Interchange sender partner ID qualifier.

  • 01 – Duns (Dun & Bradstreet).
  • 02 – Standard Carrier Alpha Code.
  • 03 – Federal Maritime Commission.
  • 04 – International Air Transport Association.
  • 07 – Global Location Number (GLN).
  • 08 – UCC EDI Communications ID (Comm ID).
  • 09 – X.121 (CCITT).
  • 10 – Department of Defense (DoD) Activity Address Code.
  • 11 – Drug Enforcement Administration identifier.
  • 12 – Telephone Companies.
  • 13 – Used for UCS Transmissions. Includes Area Code and Telephone Number of a Modem.
  • 14 – Duns Plus Suffix.
  • 15 – Petroleum Accountants Society of Canada Company Code.
  • 16 – DINS Number With 4-Character Suffix.
  • 17 – American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit).
  • 18 – Association of American Railroads (AAR) Standard Distribution Code.
  • 19 – EDI Council of Australia (EDICA) Communications ID Number (COMM ID).
  • 20 – Health Industry Number (HIN).
  • 21 – Integrated Postsecondary Education Data System.
  • 22 – Federal Interagency Commission on Education, or FICE.
  • 23 – National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes.
  • 24 – The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP.
  • 25 – 4-Digit Code of Postsecondary Institutions.
  • 26 – Statistics of Canada List of Postsecondary Institutions.
  • 27 – Carrier Identification Number as assigned by Health Care Financing Administration (HCFA).
  • 28 – Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA).
  • 29 – Medicare Provider and Supplier Identification Number assigned by Health Care Financing Administration (HCFA).
  • 30 – U.S. Federal Tax Identification Number.
  • 31 – Jurisdiction Identification Number Plus 4 assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC).
  • 32 – U.S. Federal Employer Identification Number (FEIN).
  • 33 – National Association of Insurance Commissioners Company Code (NAIC).
  • 34 – Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA).
  • 35 – Statistics Canada Canadian College Student Information System Institution Codes
  • 36 – Statistics Canada University Student Information System Institution Codes.
  • 37 – Society of Property Information Compilers and Analysts (SPICA).
  • 38 – The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions.
  • AM – Association Mexicana del Codigo de Producto (AMECOP) Communication ID.
  • NR – National Retail Merchants Association (NRMA) - Assigned.
  • SA – User Identification Number as assigned by the Safety and the Fitness Electronic Records (SAFER) System.
  • SN – Standard Address Number.
  • ZZ – Mutually Defined.
 07
  ISA06 [1…1]
 15/15

Required.EDI sender ID mapping to:

  • file control header and to ServiceLinkId

  • Interchange control group header

 7777776067344
  ISA07 [1…1]
 2/2

Required.Interchange receiver partner ID qualifier.

  • 01 – Duns (Dun & Bradstreet).
  • 02 – Standard Carrier Alpha Code.
  • 03 – Federal Maritime Commission.
  • 04 – International Air Transport Association.
  • 07 – Global Location Number (GLN).
  • 08 – UCC EDI Communications ID (Comm ID).
  • 09 – X.121 (CCITT).
  • 10 – Department of Defense (DoD) Activity Address Code.
  • 11 – Drug Enforcement Administration identifier.
  • 12 – Telephone Companies.
  • 13 – Used for UCS Transmissions. Includes Area Code and Telephone Number of a Modem.
  • 14 – Duns Plus Suffix.
  • 15 – Petroleum Accountants Society of Canada Company Code.
  • 16 – DINS Number With 4-Character Suffix.
  • 17 – American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit).
  • 18 – Association of American Railroads (AAR) Standard Distribution Code.
  • 19 – EDI Council of Australia (EDICA) Communications ID Number (COMM ID).
  • 20 – Health Industry Number (HIN).
  • 21 – Integrated Postsecondary Education Data System.
  • 22 – Federal Interagency Commission on Education, or FICE.
  • 23 – National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes.
  • 24 – The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP.
  • 25 – 4-Digit Code of Postsecondary Institutions.
  • 26 – Statistics of Canada List of Postsecondary Institutions.
  • 27 – Carrier Identification Number as assigned by Health Care Financing Administration (HCFA).
  • 28 – Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA).
  • 29 – Medicare Provider and Supplier Identification Number assigned by Health Care Financing Administration (HCFA).
  • 30 – U.S. Federal Tax Identification Number.
  • 31 – Jurisdiction Identification Number Plus 4 assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC).
  • 32 – U.S. Federal Employer Identification Number (FEIN).
  • 33 – National Association of Insurance Commissioners Company Code (NAIC).
  • 34 – Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA).
  • 35 – Statistics Canada Canadian College Student Information System Institution Codes
  • 36 – Statistics Canada University Student Information System Institution Codes.
  • 37 – Society of Property Information Compilers and Analysts (SPICA).
  • 38 – The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions.
  • AM – Association Mexicana del Codigo de Producto (AMECOP) Communication ID.
  • NR – National Retail Merchants Association (NRMA) - Assigned.
  • SA – User Identification Number as assigned by the Safety and the Fitness Electronic Records (SAFER) System.
  • SN – Standard Address Number.
  • ZZ – Mutually Defined.
 01
  ISA08 [1…1]
 15/15 Required.EDI receiver ID mapping to file control header. 888888404358877
  ISA09 [1…1]
 6/6 Required.Interchange date in 6 char YYMMDD format. 231020
  ISA10 [1…1]
 4/4 Required.Interchange time in 4 char HHMM format. 1420
  ISA11 [1…1]
 1/1

Required.This value is dependent on X12 version.

- Version 4012 and earlier, this is the interchange control standards identifier. Valid value = U.

- Version 4020 and later, this is the repetition separator, a delimiter that separates repeated occurrences of a data element or composite data structure, which must be different than the data element separator, component separator, and segment terminator."

 U
  ISA12 [1…1]
 5/5 Required.Interchange control version number. Valid value is 00501. 00501
  ISA13 [1…1]
 9/9 Required.Interchange Control Number for file control header. 0000000000619827
  ISA14 [1…1]
 1/1

Required.Interchange level acknowledgment requested.

Valid values:

  • 0 - No acknowledgment requested.
  • 1 - Interchange level acknowledgment requested.
 0
  ISA15 [1…1]
 1/1

Required.Indicates whether the interchange is for production, test, or information purposes.

Valid values:

  • I - Information.
  • P - Production data.
  • T - Test data.
 P
  ISA16 [1…1]
 1/1 Required.Component element separator. Delimiter that separates data elements within a composite data structure. Must be different than the data element separator and segment terminator. >
GS [1…*]
 – GS group functional envelope. Child of ISA. Only one GS group expected per interchange. –
  GS01 [1…1]
 2/2 Required.GS group function code. Valid value is SW - Ship Advice. SW
  GS02 [1…1]
 2/15 Required.Application sender's code. 2222224043588
  GS03 [1…1]
 2/15 Required.Application receiver's code. TRACELINK
  GS04 [1…1]
 8/8 Required.Current date stamp in 8 char X12 date format YYYYMMDD. 20301020
  GS05 [1…1]
 4/8 Required.Current time stamp in 6 char X12 time format HHMMSS. 142000
  GS06 [1…1]
 1/9 Required.Group control ID number. 619827
  GS07 [1…1]
 1/2

Required.Responsible agency code.

Valid values:

T – Transportation data coordinating committee (TDCC) .

X – Accredited standards committee X12.

 X
  GS08 [1…1]
 1/12 Required.X12 message version code. 005010
ST [1…*]
 – ST transaction set envelope. Child of GS group. Only one ST transaction expected. –
  ST01 [1…1]
 3/3 Required.Transaction set identifier code. 850
  ST02 [1…1]
 4/9 Required.Transaction set ID number. Counter for each ST segment beginning with 1. 0001
  W06 [1…1]
 – Required.Warehouse shipment identification. Child of ST transaction set. –
    W0601 [1…1]
 1/1

Required.Reporting code specifying the basis used when reporting shipment information.

  • A – Inventory adjustment with full details
  • B – Book transfer of inventory with full details
  • C – Customer return with full details
  • F – Full details in message
  • J – Original transaction
  • K – Simulation exercise
  • N – No exceptions
  • O – Physical inventory overage with full detail
  • P – Production receipt with full detail
  • S – Physical inventory shortage with full detail
  • X – Only exceptions included
  • Y – Automated manifest system master-in-bond participant
 N
    W0602 [0…1]
 1/22

Depositor order number.

Note: ICS sends SAP Delivery Number In this field.

 –
    W0603 [0…1]
 8/8 Date in YYYYMMDD format. 20230916
    W0604 [0…1]
 1/30 Shipment identification number assigned by the shipper. 2114
    W0606 [0…1]
 1/22 Purchase order number. 4500003288
    W0607 [0…1]
 1/22 Master Reference (Link) Number. 4500003288
    W0608 [0…1]

1/6

 Link Sequence Number. 4500003288
    W0609 [0…1]
 2/3

Special Handling Code.

Note: ICS

"SMP" indicates small package

"LTT" indicates Less than truck load

"TSC" indicates full truckload

 4500003288
    W0610 [0…1]
 2/2 Shipping Date Change Reason Code. 4500003288
    W0611 [0…1]
 2/2 Transaction Type Code. 4500003288
    W0612 [0…1]
 1/2

Action Code.

Valid values:

  • OD - Order (map as CREATE)

  • 17 - Create

  • R6 - Transfer

  • OT - Other (ICS uses this for DropShip)

 4500003288
  N1 [0…1]
 –

Name segment loop for:

  • Ship to party
  • Buyer party … sold to
  • Bill to party
  • Supplier party
  • Ship from party
  • Carrier party
 –
    N101 [1…1]
 2/3

Entity identifier code for party identifier and address information for:

  • Ship to party.
  • Sold to party
  • Bill to party
  • Supplier party
  • Ship from party
  • Carrier party

Valid values:

  • ST – Ship to party
  • BY – Buyer
  • BT – Bill to
  • SO - SoldTo if different from BillTo
  • SU – Supplier
  • SF – Ship from
  • CA – Carrier
  • WH - Warehouse
 ST
    N102 [1…1]
 1/60 Name. Wholesale Inc
    N103 [1…1]
 1/2

Identifier code qualifier.

Valid values:

  • 01 – DUNS
  • 09 – DUNS+4
  • 11 – Drug Enforcement Agency registration number
  • 21 – Health Industry Number
  • 54 - Warehouse
  • 91 – Company identifier
  • 92 – Company location identifier
  • UL – Global Location Number
 11
    N104 [1…1]
 2/80 Ship to party identifier, as qualified by N103. 3333331013655
    N2 [0…1]
 – N2: Additional Name Information –
      N201 [1…1]
 1/60 Name -
    N3 [0…1]
 – N3: Address. Child of Ship to N1 Name segment. –
      N301 [1…1]
 1/55 Street address 1. 555 Neelan Road
      N302 [0…1]
 1/55 Street address 2. Suite 123
    N4 [0…1]
 – N4: Geographic Location. Child of ship to N1 name segment. –
      N401 [1…1]
 2/30 City name. Sacramento
      N402 [1…1]
 2/2 State or province code. Code (Standard state/province) as defined by appropriate government agency. CA
      N403 [1…1]
 3/15 Postal code. Code defining international postal zone code excluding punctuation and blanks (zip code for United States). 95833
      N404 [1…1]
 2/3 Country code. US
      N405 [0…1]
 1/2 Placeholder for future use of SGLN. –
      N406 [0…1]
 1/30 Origin or destination shipping location ID. SGLN number. –
  N9 [0…*]
 – Extended Reference Information Sample data: N9|BLT|S|ED~ –
    N901 [1…1]
 2/3

Reference Identification Qualifier.

Valid values:

  • BLT - Billing Type

  • TD or QU - Change Reason (QU- Change Verification)

  • 5E - Consumer Identifier

 BLT
    N902 [1…1]
 1/50 Reference Identification Code. S
    N903 [1…1]
 1/45

Free Form Description.

Note: ICS uses N903 to house their Internal Order Type

 ED
  G62 [0…*]
 – Date Time –
    G6201 [0…1]
 2/2

Date Qualifier.

  • 04 = Purchase Order Date

  • 11 = Shipped on this date

 09
    G6202 [0…1]
 8/8

Date in YYYYMMDD format.

 20250703
  W27 [0…*]
 –

Warehouse Carrier Details.

Sample data: W27|M|FDEG|FEDEX Ground|CC||||SJ|SMP~

 –
    W2701 [0…1]
 1/2

Required mode of transport for this order e.g. road, air or sea transport.

(missing or bad snippet)		 09
    W2702 [0…1]
 2/4 Identification code of the carrier associated with this order. This field indicates that a specific carrier should be used for the delivery of this order. In this case the carrier determination is done by the customer. 09
    W2703 [0…1]
 1/35

Carrier name or free form description, for carrier identified by Carrier ID.

 Carrier description
    W2704 [0…1]
 2/2

Shipment method of Payment.

Valid values:

  • CC - COLLECT

  • CA - ADVANCECOLLECT

  • BP - BUYER

  • DF - BUYERSELLERDEFINED

  • FO - FOBPORTOFCALL

  • PO - PREPAIDONLY

  • PP - PREPAIDSELLER

  • PS - SELLER

  • TP - THIRDPARTYPAY

09
    W2705 [0…1]
 2/2 Equipment Description Code (ISO Code). 09
    W2706 [0…1]
 1/4

Equipment Prefix.

 09
    W2707 [0…1]
 1/15

Equipment Identifier.

 09
    W2708 [0…1]
 2/2

Transaction Status Code.

Note: ICS uses

"BK" - Back Ordered from Previous Order

"AB" indicates complete delivery

"SJ" indicates partial delivery

 09
    W2709 [0…1]
 2/3

Special Handling Code.

Note: ICS uses

"SMP" indicates small package

"LTT" indicates Less than truck load

"TSC" indicates full truckload

 09
    W2710 [0…1]
 2/2

Carrier or route Change reason code.

 09
  W28 [0…*]
 – Consolidation Information. –
    W2801 [1…1]
 1/1

Consolidation Code.

 09
    W2802 [0…1]
 0/10

Weight.

 09
    W2803 [0…1]
 1/2

Weight qualifier.

 09
  LX [0…*]
 – Transaction set line number loop. –
    LX01 [1…1]
 1/6 Transaction set line number. 1
    N9 [1…1]
 – Extended reference information. –
      N901 [1…1]
 2/3

Reference identification qualifier.

Valid values:

  • 2I – Tracking Number
  • PO – Purchase Order
  • VN – Supplier Order
 PO
      N902 [0…1]
 1/50 Reference identification. K018293-00010
      N903 [0…1]
 1/45 Free form description. TEST ITEM1
      N904 [0…1]
 8/8 Date in YYYYMMDD format. 20231001
      N905 [0…1]
 4/8 Time in HH:MM:SS format. –
    W12 [0…*]
 – Warehouse item detail loop. –
      W1201 [1…1]
 2/2 Shipment or order status code. A
      W1202 [0…1]
 0/15 Quantity ordered This is the total quantity in the ordered. 400
      W1203 [0…1]
 1/10 Number of units shipped. This is the total quantity delivered. 395
      W1204 [0…1]
 1/9 Quantity difference. This records the difference between the delivery or shipment quantity and the quantity actually shipped. 5
      W1205 [0…1]
 2/2

Unit or basis for measurement code.

  • 02 – Statute Mile
  • 4G – Microliter
  • AM – Ampoule
  • AV – Capsule
  • BD – Bundle
  • BG – Bag
  • BO – Bottle
  • BX – Box
  • C3 – Centiliter
  • CA – Case
  • CC – Cubic Centimeter
  • CF – Cubic Feet
  • CG – Card, Blister
  • CI – Cubic Inches
  • CL – Cylinder
  • CM – Centimeter
  • CN – Can
  • CP – Crate
  • CQ – Cartridge
  • CR – Cubic Meters
  • CT – Carton
  • DA – Day
  • DI – Dispenser
  • DK – Kilometers
  • DL – Deciliter
  • DM – Decimeter
  • DR – Drum
  • DS – Display
  • DZ – Dozen
  • EA – Each
  • FO – Fluid Ounce
  • FT – Foot
  • GA – Gallon
  • GL – Gram/liter
  • GR – Gram
  • GS – Gross
  • H4 – Hectoliter
  • HF – Hundred Feet
  • HR – Hours
  • IN – Inch
  • K6 – Kiloliters
  • KG – Kilogram
  • KT – Kit
  • LB – Pounds
  • LF – Linear Foot
  • LO – Lot (unit of procurement)
  • LT – Liter
  • LY – Linear Yard
  • MC – Microgram
  • ME – Milligram
  • ML – Milliliter
  • MM – Millimeter
  • MO – Months
  • MR – Meter
  • OZ – Ounces
  • PC – Piece
  • PF – Pallet
  • PK – Package
  • PR – Pair
  • PT – Pint
  • QT – Quart
  • RL – Roll
  • SC – Square Centimeter
  • SF – Square Foot
  • SH – Sheet
  • SI – Square Inch
  • SM – Square Meter
  • ST – Set
  • SY – Square Yard
  • T3 – Thousand Pieces
  • TB – Tube
  • TH – Thousand
  • TY – Tray
  • U2 – Tablet
  • UM – Million
  • UN – Unit
  • V2 – Pouch
  • VI – Vial
  • WK – Week
  • YD – Yard
  • YR – Years
 CA
      W1206 [0…1]
 12/12 U.P.C. Case code. 02
      W1207 [0…1]
 2/2

Product or service ID qualifier.

  • AV – Manufacturer/Supplier's catalog number
  • BP – Buyer's product number
  • FV – Canada product number
  • IN – Customer's(Buyer's) product item number
  • N1 – US National-Drug-Code-NDC442-with-hyphen-separators
  • N2 – US National-Drug-Code-NDC532-with-hyphen-separators
  • N3 – US National-Drug-Code-NDC541-with-hyphen-separators
  • N4 – US-National-Drug-Code-NDC542-with-hyphen-separators
  • MF – Manufacturer's product identefier
  • PI – Customer's (Purchaser's) material number
  • SK – Stock keeping unit
  • UK – GTIN14 identifier
  • UP or VC – Universal product number (UPC)
  • VN – Vendor (Supplier) material Number.
 IN
      W1208 [0…1]
 1/48 Product or service ID. 100021
      W1209 [0…1]
 1/12 Warehouse lot number. 82943
      W1210 [0…1]
 1/10 Weight. 20000
      W1211 [0…1]
 1/2

Weight Qualifier.

Value values:

  • A3 – Shippers weight
  • G – Gross weight
 A3
      W1212 [0…1]
 1/1

Weight Unit Code.

Valid values:

  • G – Gram
  • K – Kilogram
  • L – Pounds
  • O – Ounces

Not Supported:

  • E – Metric Ton
  • M – Measurement Ton
  • S – Short Ton
  • T – Long Ton
 L
    W03 [0…1]
 – Total shipment information (Warehouse) –
      W301 [0…0]
 1/10 Number of units shipped. N
      W302 [0…0]
 1/10 Weight. N
      W303 [0…0]
 2/2

Unit or basis for measurement code.

Valid values:

  • 01 – Actual pounds
  • 50 – Actual kilograms
 N
  CTT [0…1]
 – CTT-Transaction Totals. –
    CTT01 [1…1]
 1/6 Total number of line items in the transaction set. 15
SE [1…1]
 – ST … SE transaction set trailer envelope. Child of GS group. Only one ST transaction expected. –
  SE01 [1…1]
 1/10 Total count of segments in ST … SE transaction set including ST and SE segments. 10
  SE02 [1…1]
 4/9 Transaction set control number. 0001
GE [1…1]
 – GS … GE functional group trailer envelope. Child of ISA interchange. Only one GS group expected. –
  GE01 [1…1]
 1/6 Number of transaction sets in functional group. 5
  GE02 [1…1]
 1/9 Functional group control number. 619827
IEA [1…1]
 – ISA … IEA interchange control trailer envelope. Only one interchange expected per transmission. –
  IEA01 [1…1]
 1/5 Number of functional groups in interchange. 1
  IEA02 [1…1]
 9/9 Interchange control number. 0000000000619827 
ISA*00*          *00*          *01*FROM           *ZZ*TO             *071214*1406*U*00204*810000263*0*T*>
GS*SW*5139907700*2038334001*20021104*14051234*31*X*005010
ST*945*000310001
W06*N**20020916*2114**PO-2394750
N1*ST*SHIP TO PARTY (WE/SH)*92*0004000050
N3*Central 101*Local, WST-190. E
N4*Stein*GL*4AA332*CH
N1*BY*Wholesale Inc*9*0001000285
N3*7956 VICTORY*Suite 2
N4*BASEL*GL*4002*CH
N1*BT*Wholesale Inc*11*3333331013655
N3*555 Neelan Road*Suite 123
N4*Sacramento*CA*95833*US
N1*SU*SUPPLIER/VENDOR (LF/SU)*91*0001000286
N3*Stella Maris*Condado Ave 14
N4*San Juan*PR*00902*US
N1*SF*SUPPLIER/VENDOR (LF/SU)*91*0001000288
N3*Stella Maris*Warehouse 14A
N4*San Juan*PR*00902*US
N1*CA*CARRIER PARTY (SP)*91*00045455656
N3*Stree 1
N4*City*TK*3454676*JP
N1*CA*2 CARRIER PARTY (SP)*91*22200090056
N3*Stree 10
N4*2 City*MH*22000*MX
LX*1
N9*2I*K018293*TEST ITEM1*20230205
W12*CL*110*120*15*EA*UPC*AV*SUPPLIER-339408*LT-19284*6600*A3*L
W03*920*46600*01
SE*17*000310001
GE*1*31
IEA*1*000000031
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