Tracelink University

Table of contents

Suppliers use warehouse shipping orders to communicate requests to their remote or third-party warehouse for purchased product to be shipped from the supplier's remote or third-party warehouse to a buyer's location.

Contact your TraceLink Services representative for more information about integrating with this message.

  • Message Type: MPC_WAREHOUSE_SHIP_ORDER (Warehouse Shipping Order)
  • X12 Format: 940
  • Transform Names:
    • B2B_EDI_X12_940_WHS_ShipOrder_IB_V2
    • B2B_EDI_X12_940_WHS_ShipOrder_OB_V1
Input Element Occurs Length Description Example
ISA [1…1]
 – Required.ISA interchange envelope. –
  ISA01 [1…1]
 2/2

Required.Qualifier for authorization control number in ISA02.

Valid values:

  • 00 - No authorization info present.
  • 03 - Additional data identification.
 00
  ISA02 [1…1]
 10/10 Required.Information used for additional identification or authorization of the interchange sender or the data in the interchange/ 10 spaces a valid entry. –
  ISA03 [1…1]
 2/2

Required.Qualifier for security information in ISA04.

Valid values:

  • 00 - No security information present.
  • 01 - Password.
 00
  ISA04 [1…1]
 10/10 Required.Identifies security information about the interchange sender or data. –
  ISA05 [1…1]
 2/2

Required.Interchange sender partner ID qualifier.

Valid values:

  • 01 – Duns (Dun & Bradstreet).
  • 02 – Standard Carrier Alpha Code.
  • 03 – Federal Maritime Commission.
  • 04 – International Air Transport Association.
  • 07 – Global Location Number (GLN).
  • 08 – UCC EDI Communications ID (Comm ID).
  • 09 – X.121 (CCITT).
  • 10 – Department of Defense (DoD) Activity Address Code.
  • 11 – Drug Enforcement Administration identifier.
  • 12 – Telephone Companies.
  • 13 – Used for UCS Transmissions. Includes Area Code and Telephone Number of a Modem.
  • 14 – Duns Plus Suffix.
  • 15 – Petroleum Accountants Society of Canada Company Code.
  • 16 – DINS Number With 4-Character Suffix.
  • 17 – American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit).
  • 18 – Association of American Railroads (AAR) Standard Distribution Code.
  • 19 – EDI Council of Australia (EDICA) Communications ID Number (COMM ID).
  • 20 – Health Industry Number (HIN).
  • 21 – Integrated Postsecondary Education Data System.
  • 22 – Federal Interagency Commission on Education, or FICE.
  • 23 – National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes.
  • 24 – The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP.
  • 25 – 4-Digit Code of Postsecondary Institutions.
  • 26 – Statistics of Canada List of Postsecondary Institutions.
  • 27 – Carrier Identification Number as assigned by Health Care Financing Administration (HCFA).
  • 28 – Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA).
  • 29 – Medicare Provider and Supplier Identification Number assigned by Health Care Financing Administration (HCFA).
  • 30 – U.S. Federal Tax Identification Number.
  • 31 – Jurisdiction Identification Number Plus 4 assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC).
  • 32 – U.S. Federal Employer Identification Number (FEIN).
  • 33 – National Association of Insurance Commissioners Company Code (NAIC).
  • 34 – Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA).
  • 35 – Statistics Canada Canadian College Student Information System Institution Codes
  • 36 – Statistics Canada University Student Information System Institution Codes.
  • 37 – Society of Property Information Compilers and Analysts (SPICA).
  • 38 – The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions.
  • AM – Association Mexicana del Codigo de Producto (AMECOP) Communication ID.
  • NR – National Retail Merchants Association (NRMA) - Assigned.
  • SA – User Identification Number as assigned by the Safety and the Fitness Electronic Records (SAFER) System.
  • SN – Standard Address Number.
  • ZZ – Mutually Defined.
 07
  ISA06 [1…1]
 15/15 Required.EDI sender ID mapping to Interchange control group header. 7777776067344
  ISA07 [1…1]
 2/2

Required.Interchange receiver partner ID qualifier.

Valid values:

  • 01 – Duns (Dun & Bradstreet).
  • 02 – Standard Carrier Alpha Code.
  • 03 – Federal Maritime Commission.
  • 04 – International Air Transport Association.
  • 07 – Global Location Number (GLN).
  • 08 – UCC EDI Communications ID (Comm ID).
  • 09 – X.121 (CCITT).
  • 10 – Department of Defense (DoD) Activity Address Code.
  • 11 – Drug Enforcement Administration identifier.
  • 12 – Telephone Companies.
  • 13 – Used for UCS Transmissions. Includes Area Code and Telephone Number of a Modem.
  • 14 – Duns Plus Suffix.
  • 15 – Petroleum Accountants Society of Canada Company Code.
  • 16 – DINS Number With 4-Character Suffix.
  • 17 – American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit).
  • 18 – Association of American Railroads (AAR) Standard Distribution Code.
  • 19 – EDI Council of Australia (EDICA) Communications ID Number (COMM ID).
  • 20 – Health Industry Number (HIN).
  • 21 – Integrated Postsecondary Education Data System.
  • 22 – Federal Interagency Commission on Education, or FICE.
  • 23 – National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes.
  • 24 – The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP.
  • 25 – 4-Digit Code of Postsecondary Institutions.
  • 26 – Statistics of Canada List of Postsecondary Institutions.
  • 27 – Carrier Identification Number as assigned by Health Care Financing Administration (HCFA).
  • 28 – Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA).
  • 29 – Medicare Provider and Supplier Identification Number assigned by Health Care Financing Administration (HCFA).
  • 30 – U.S. Federal Tax Identification Number.
  • 31 – Jurisdiction Identification Number Plus 4 assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC).
  • 32 – U.S. Federal Employer Identification Number (FEIN).
  • 33 – National Association of Insurance Commissioners Company Code (NAIC).
  • 34 – Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA).
  • 35 – Statistics Canada Canadian College Student Information System Institution Codes
  • 36 – Statistics Canada University Student Information System Institution Codes.
  • 37 – Society of Property Information Compilers and Analysts (SPICA).
  • 38 – The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions.
  • AM – Association Mexicana del Codigo de Producto (AMECOP) Communication ID.
  • NR – National Retail Merchants Association (NRMA) - Assigned.
  • SA – User Identification Number as assigned by the Safety and the Fitness Electronic Records (SAFER) System.
  • SN – Standard Address Number.
  • ZZ – Mutually Defined.
 01
  ISA08 [1…1]
 15/15 Required.EDI receiver ID mapping to file control header. 888888404358877
  ISA09 [1…1]
 6/6 Required.Interchange date in 6 char YYMMDD format. 20231021
  ISA10 [1…1]
 4/4 Required.Interchange time in 4 char HHMM format. 1420
  ISA11 [1…1]
 1/1 Required.Repetition separator. Delimiter that separates repeated occurrences of a data element or composite data structure. Must be different than the data element separator, component separator, and segment terminator. :–
  ISA12 [1…1]
 5/5 Required.Interchange control version number. Valid value is 00501. 00501
  ISA13 [1…1]
 9/9 Required.Interchange Control Number for file control header 0000000000619827
  ISA14 [1…1]
 1/1

Required.Interchange level acknowledgement requested.

Valid values:

  • 0 - No acknowledgment requested.
  • 1 - Interchange level acknowledgment requested.
 0
  ISA15 [1…1]
 1/2

Required.Indicates whether the interchange is for production, test, or information purposes.

Valid values:

  • I - Information.
  • P - Production data.
  • T - Test data.
 P
  ISA16 [1…1]
 1/1 Required.Component element separator. Delimiter that separates data elements within a composite data structure. Must be different than the data element separator and segment terminator. >
GS [1…*]
 – GS group functional envelope. Child of ISA. Only one GS group expected per interchange. –
  GS01 [1…1]
 2/2 Required.GS group function code. Valid value is OW - Ship Order. OW
  GS02 [1…1]
 2/15 Required.Application sender's code. 2222224043588
  GS03 [1…1]
 2/15 Required.Application receiver's code. TRACELINK
  GS04 [1…1]
 8/8 Required.Current date stamp in 8 char X12 date format YYYYMMDD. 20301020
  GS05 [1…1]
 4/8 Required.Current time stamp in 6 char X12 time format HHMMSS. 142000
  GS06 [1…1]
 1/9 Required.Group Control ID Number. 619827
  GS07 [1…1]
 1/2 Required.Responsible Agency Code. Valid value is X. X
  GS08 [1…1]
 1/12 Required.X12 message version code. Valid value is 00501. 005010
ST [1…*]
 – ST transaction set envelope. Child of GS group. Only one ST transaction expected. –
  ST01 [1…1]
 3/3 Required.Transaction set identifier code. 940
  ST02 [1…1]
 4/9 Required.Transaction set ID number. Counter for each ST segment beginning with 1. 1
  W05 [1…1]
 – Required.Warehouse Shipment Order Identification. Child of ST transaction set. –
    W0501 [1…1]
 1/1

Required.Order Status Code.

Valid values:

  • F – Cancel
  • N – Original(Create)
  • R – Change
 N
    W0502 [0…1]
 1/22 Order number. Identifying number for warehouse shipping order. 12345
    W0503 [0…1]
 1/22 Purchase Order Number. 20230916
    W0504 [0…1]
 1/30 Shipment Identification Number assigned by the Shipper. –
    W0505 [0…1]
 1/12 Master Reference (Link) Number. –
  N1 [0…1]
 –

N1: Name segment loop for

  • Ship to party
  • Sold to party
  • Bill to party
  • Supplier party
  • Ship from party
  • Carrier party
  
    N101 [1…1]
 2/3

Required.Entity identifier code for party identifier and address information for

  • Ship to party
  • Sold to party
  • Bill to party
  • Supplier party
  • Ship from party
  • Carrier party

Valid value:

  • ST – Ship to party
  • BT – Bill to party
  • BY – Buyer
  • SU – Supplier party
  • SF – Ship from party
  • CA – Carrier
 SU
    N102 [1…1]
 1/60 Required.Name Supplier Inc
    N103 [1…1]
 1/2

Required.Identifier code qualifier.

  • 01 – DUNS
  • 09 – DUNS+4
  • 11 – Drug Enforcement Agency registration number
  • 21 – Health Industry Number
  • 91 – Company identifier
  • 92 – Company location identifier
  • UL – Global Location Number
 1
    N104 [1…1]
 2/80 Required.Supplier party identifier, as qualified by N103. 9999992028677
    N3 [0…1]
 – N3: Address. Child of Ship to N1 Name segment. –
      N301 [1…1]
 1/55 Required.Street address 1. 123 Supplier Road
      N302 [0…1]
 1/55 Street address 2. Suite 123
    N4 [0…1]
 – N4: Geographic Location. Child of bill to N1 name segment. –
      N401 [1…1]
 2/30 Required.City name. SupplierCity
      N402 [1…1]
 2/2 Required.State or province code. Code (Standard state/province) as defined by appropriate government agency MA
      N403 [1…1]
 3/15 Required.Postal code. Code defining international postal zone code excluding punctuation and blanks. 01899
      N404 [1…1]
 2/3 Required.Country code. US
  G62 [0…1]
 – Date or time. –
    G6201 [1…1]
 2/30

Required.Date Qualifier.

Valid values:

  • 02 – Requested delivery date
  • 04 – Purchase Order date
  • 10 – Dispatch date
  • 17 – Estimated delivery date for shipment
  • 37 – Ship not before than date
  • 38 – Ship not later than date
  • 54 – Delivery no later than date
  • 85 – Date of issue (warehouse)
  • CL – Date loading completed
  • BC – Publication (document) date
 04
    G6202 [1…1]
 2/2 Required.Date. 20231101
    G6203 [1…1]
 3/15 Required.Time in HH:MM:SS format. –
    G6204 [1…1]
 2/3 Required.Time Code. –
  NTE [0…*]
 – Note/Special Instruction. –
    NTE01 [0…1]
 – Note Reference Code. –
    NTE02 [1…1]
 – Required.Description. Free Form Text
  LX [0…*]
 – Transaction Set Line Number Loop. –
    LX01 [1…1]
 1/6 Required.Transaction Set Line Number. 000001
    W01 [1…1]
 – Required.Warehouse Item Detail Loop. –
      W0101 [0…1]
 0/15 Quantity ordered. This is the total quantity in the ordered. 400
      W0102 [0…1]
 2/2

Unit or basis for measurement code.

  • 02 – Statute Mile
  • 4G – Microliter
  • AM – Ampoule
  • AV – Capsule
  • BD – Bundle
  • BG – Bag
  • BO – Bottle
  • BX – Box
  • C3 – Centiliter
  • CA – Case
  • CC – Cubic Centimeter
  • CF – Cubic Feet
  • CG – Card, Blister
  • CI – Cubic Inches
  • CL – Cylinder
  • CM – Centimeter
  • CN – Can
  • CP – Crate
  • CQ – Cartridge
  • CR – Cubic Meters
  • CT – Carton
  • DA – Day
  • DI – Dispenser
  • DK – Kilometers
  • DL – Deciliter
  • DM – Decimeter
  • DR – Drum
  • DS – Display
  • DZ – Dozen
  • EA – Each
  • FO – Fluid Ounce
  • FT – Foot
  • GA – Gallon
  • GL – Gram/liter
  • GR – Gram
  • GS – Gross
  • H4 – Hectoliter
  • HF – Hundred Feet
  • HR – Hours
  • IN – Inch
  • K6 – Kiloliters
  • KG – Kilogram
  • KT – Kit
  • LB – Pounds
  • LF – Linear Foot
  • LO – Lot (unit of procurement)
  • LT – Liter
  • LY – Linear Yard
  • MC – Microgram
  • ME – Milligram
  • ML – Milliliter
  • MM – Millimeter
  • MO – Months
  • MR – Meter
  • OZ – Ounces
  • PC – Piece
  • PF – Pallet
  • PK – Package
  • PR – Pair
  • PT – Pint
  • QT – Quart
  • RL – Roll
  • SC – Square Centimeter
  • SF – Square Foot
  • SH – Sheet
  • SI – Square Inch
  • SM – Square Meter
  • ST – Set
  • SY – Square Yard
  • T3 – Thousand Pieces
  • TB – Tube
  • TH – Thousand
  • TY – Tray
  • U2 – Tablet
  • UM – Million
  • UN – Unit
  • V2 – Pouch
  • VI – Vial
  • WK – Week
  • YD – Yard
  • YR – Years
 CA
      W0103 [0…1]
 12/12 U.P.C. Case Code. Not used. –
      W0104 [0…1]
 2/2

Product or service ID qualifier.

Valid values:

  • AV – Manufacturer/Supplier's catalog number
  • BP – Buyer's product number
  • FV – Canada product number
  • IN – Customer's(Buyer's) product item number
  • N1 – US National-Drug-Code-NDC442-with-hyphen-separators
  • N2 – US National-Drug-Code-NDC532-with-hyphen-separators
  • N3 – US National-Drug-Code-NDC541-with-hyphen-separators
  • N4 – US-National-Drug-Code-NDC542-with-hyphen-separators
  • MF – Manufacturer's product identefier
  • PI – Customer's (Purchaser's) material number
  • SK – Stock keeping unit
  • UK – GTIN14 identifier
  • UP or VC – Universal product number (UPC)
  • VN – Vendor (Supplier) material Number.
 VN
      W0105 [0…1]
 1/48 Product or service ID. 100021
      W0106 [0…1]
 2/2

Product or service ID qualifier.

Valid values:

  • AV – Manufacturer/Supplier's catalog number
  • BP – Buyer's product number
  • FV – Canada product number
  • IN – Customer's(Buyer's) product item number
  • N1 – US National-Drug-Code-NDC442-with-hyphen-separators
  • N2 – US National-Drug-Code-NDC532-with-hyphen-separators
  • N3 – US National-Drug-Code-NDC541-with-hyphen-separators
  • N4 – US-National-Drug-Code-NDC542-with-hyphen-separators
  • MF – Manufacturer's product identefier
  • PI – Customer's (Purchaser's) material number
  • SK – Stock keeping unit
  • UK – GTIN14 identifier
  • UP or VC – Universal product number (UPC)
  • VN – Vendor (Supplier) material Number.
 UK
      W0107 [0…1]
 1/48 Product or service ID. 000000000228308706
      W0108 [0…1]
 1/12 Freight class code. –
      W0109 [0…1]
 1/12 Rate class code. –
      W0110 [0…1]
 1/10 Commodity code qualifier. Not used. –
      W0111 [0…1]
 1/2 Commodity code. Not used. –
      W0112 [0…1]
 1/1 Warehouse lot number. Not used. –
      W0113 [0…1]
 1/1 Product or service condition code. Not used. –
      W0114 [0…1]
 1/1 Pallet block and tiers. Not used. –
      W0115 [0…1]
 1/1

Product or service ID qualifier.

Valid values:

  • AV – Manufacturer/Supplier's catalog number
  • BP – Buyer's product number
  • FV – Canada product number
  • IN – Customer's(Buyer's) product item number
  • N1 – US National-Drug-Code-NDC442-with-hyphen-separators
  • N2 – US National-Drug-Code-NDC532-with-hyphen-separators
  • N3 – US National-Drug-Code-NDC541-with-hyphen-separators
  • N4 – US-National-Drug-Code-NDC542-with-hyphen-separators
  • MF – Manufacturer's product identefier
  • PI – Customer's (Purchaser's) material number
  • SK – Stock keeping unit
  • UK – GTIN14 identifier
  • UP or VC – Universal product number (UPC)
  • VN – Vendor (Supplier) material Number.
 N4
      W0116 [0…1]
 1/1 Product or service ID. 12345-1234-12
    G69 [0…5]
 – Line item detail - description. –
      G6901 [0…1]
 0/45 Free-form description. SORITOL SR FCT 20MG 3X10 IL
    N9 [0…200]
 – Extended reference information. Instance 1 for lot number. –
      N901 [1…1]
 2/3 Required.Reference identification qualifier. Valid value is LT – Lot number. LT
      N902 [0…1]
 1/50 Reference identification. '3912J141
      N903 [0…1]
 1/45 Free form description. –
      N904 [0…1]
 8/8 Date in YYYYMMDD format. –
      N905 [0…1]
 4/8 Time in HHMMSS format. –
    N9 [0…200]
 – Extended reference information. Instance 2 for Purchase Order Number. –
      N901 [1…1]
 2/3 Required.Reference identification qualifier. Valid value is PO – Purchase order number. PO
      N902 [0…1]
 1/50 Reference identification. C0243554NLC
      N903 [0…1]
 1/45 Free form description. –
      N904 [0…1]
 8/8 Date in YYYYMMDD format. –
      N905 [0…1]
 4/8 Time in HHMMSS format. –
    N9 [0…1]
 – Extended reference information Instance 3 for Tracking Number. –
      N901 [1…1]
 2/3 Required.Reference identification qualifier. Valid value is 2I – Tracking number. 2I
      N902 [0…1]
 1/50 Reference identification. K018293-00010
      N903 [0…1]
 1/45 Free form description. –
      N904 [0…1]
 8/8 Date in YYYYMMDD format. 2030926
      N905 [0…1]
 4/8 Time in HHMMSS format. 092521
    N9 [0…200]
 – Extended reference information. Instance 4 for line item number. –
      N901 [1…1]
 2/3 Required.Reference identification qualifier. Valid value is LI – Line item number. LI
      N902 [0…1]
 1/50 Reference identification. '00010
    NTE [0…*]
 – Note or special instruction. –
      NTE01 [0…1]
 3/3

Note reference code.

Valid values:

  • BOL – Bill of Lading Note
  • INT – General Oder Instructions
  • LOI – Loading Instructions
 INT
      NTE02 [0…1]
 1/80 Description Description
  W76 [0…1]
 – Total shipping order. Sum of quantity value in all line items. –
    W7601 [1…1]
 1/15 Required.Quantity. 500
    W7602 [0…1]
 1/10 Weight. –
    W7603 [0…1]
 2/2 Unit or basis for measurement code. EA
  CTT   – CTT-Transaction totals. –
    CTT01 [1…1]
 1/6 Required.Total number of line items in the transaction set. 15
SE [1…1]
 – Required.ST … SE transaction set trailer envelope. Child of GS group. Only one ST transaction expected. –
  SE01 [1…1]
 1/10 Required.Total count of segments in ST … SE transaction set including ST and SE segments. –
  SE02 [1…1]
 4/9 Required.Transaction set control number –
GE [1…*]
 – GS … GE functional group trailer envelope. Child of ISA interchange. Only one GS group expected. –
  GE01 [1…1]
 1/6 Required.Number of transaction sets in functional group 5
  GE01 [1…1]
 1/9 Required.Functional group control number 619827
IEA [1…*]
 – ISA … IEA interchange control trailer envelope. Only one interchange expected per transmission. –
  IEA01 [1…1]
 1/5 Required.Number of functional groups in interchange. 1
  IEA02 [1…1]
 9/9 Required.Interchange control number 0000000000619827 
ISA*00* ISA02*00* ISA04*20*Sender *ZZ*Receiver
*240129*1050*^*s10ss*11 *0*T*
GS*OW*2222224043588*TRACELINK*20240129*1050*619827*X*005010
ST*940*0001
W05*N*12345*4500003288
N1*ST*ShipTo*92*COMPANYSITEID
N3*ShipTo Address 1*ShipTo Address 2
N4*ShipTo City*YY*ST4545*JP
N1*BY*Buyer*11*001000286
N3*BY Street1*Street2
N4*BY City*PR*111111*US
N1*BT*BillTo*1*001000286
N3*BT Stella Maris*Condado Ave 14
N4*BT San Juan*PR*00902*US
N1*SU*SUPPLIER/VENDOR (LF/SU)*21*001000286
N3*Supplier Street1* Street2
N4*Supplier City*SU*33333*US
N1*SF*SHIPFROM (SF)*21*001000287
N3*ShipFrom Street1* Street2
N4*ShipFrom City*SF*33333*US
N1*CA*Carr*UL*1399999
N3*Carr Address 1*Dist Address 2
N4*Carr Cit*ZZ*DistPst*US
G62*02*20240211
G62*04*20240212
G62*10*20240213
G62*17*20240214
G62*37*20240215
G62*38*20240216
G62*54*20240217
G62*85*20240218
G62*CL*20240219
G62*BC*20240220
NTE**TEXT1
NTE**TEXT2
NTE**TEXT3
LX*1
W01*1002*EA*UPC456789012*BP*BP1*SK*SKU1********UK*GTIN14567
G69*Desc1
G69*Desc
N9*PO*PO1344
N9*LT*LT-35466
N9*D2*SU849065
N9*LI*464565
NTE**ITTEXTA
NTE**ITTEXTB
LX*2
W01*899*EA**IN*IN234*MF*MF5676567********VC*UP5656
G69*Desc1
G69*Desc2
N9*PO*PO1344
N9*LT*LT-35466
N9*D2*SU849065
N9*LI*464565
NTE**ITTEXTA
NTE**ITTEXTB
W76*10*100*01
SE*27*s28s
GE*29*30
IEA*11*321111112
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