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Warehouse stock transfer shipment advice (X12)

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Table of contents

Warehouse stock transfers enable suppliers' remote or third-party warehouse Partners to communicate with each other about the movement of product between locations without giving these Partners access to their serialization system of record. Warehouse stock transfers are used to initially distribute a large shipment of product that was received into a single warehouse, balance product inventory across their warehouses, or move product to a specific warehouse in preparation to fulfill an order.

Suppliers use warehouse stock transfer shipment advices to send notice from one remote or third-party warehouse to another that the product they are transferring has been shipped from their warehouse location to the receiving warehouse.

Contact your TraceLink Services representative for more information about integrating with this message.

  • Message Type: MPC_WAREHOUSE_STOCK_TRANSFER_SHIP_ADVICE (Warehouse Stock Transfer)
  • X12 Format: 943
  • Transform Names:
    • B2B_EDI_X12_943_WHS_StockTransferShipAdvice_IB_V3
    • B2B_EDI_X12_943_WHS_StockTransferShipAdvice_OB_V2
ClosedGuidelines
Input Element Occurs Length Description Example
ISA [1…1]
– Required.ISA interchange envelope. –
  ISA01 [1…1]
2/2

Required.Qualifier for authorization control number in ISA02.

Valid values:

  • 00 - No authorization info present. TL: Read ServiceLinkId from GS segment.
  • 03 - Additional data identification. TL: Read ServiceLinkId from REF segment in HL level shipment where REF01 – ME.
00
  ISA02 [1…1]
10/10 Required.Information used for additional identification or authorization of the interchange sender or the data in the interchange/ 10 spaces a valid entry. –
  ISA03 [1…1]
2/2

Required.Qualifier for security information in ISA04.

Valid values:

  • 00 - No security information present.
  • 01 - Password.
00
  ISA04 [1…1]
10/10 Required.Identifies security information about the interchange sender or data. –
  ISA05 [1…1]
2/2

Required.Interchange sender partner ID qualifier.

07
  ISA06 [1…1]
15/15 Required.EDI sender ID mapping to file control header and to ServiceLinkId (see row 23). 7777776067344
  ISA07 [1…1]
2/2

Required.Interchange receiver partner ID qualifier.

07
  ISA08 [1…1]
15/15 Required.EDI receiver ID mapping to file control header. 888888404358877
  ISA09 [1…1]
6/6 Required.Interchange date in 6 char YYMMDD format. 231020
  ISA10 [1…1]
4/4 Required.Interchange time in 4 char HHMM format. 1420
  ISA11 [1…1]
1/1 Required.Repetition separator. Delimiter that separates repeated occurrences of a data element or composite data structure. Must be different than the data element separator, component separator, and segment terminator. :
  ISA12 [1…1]
5/5 Required.Interchange control version number. 00501
  ISA13 [1…1]
9/9 Required.Interchange Control Number for file control header. 0000000000619827
  ISA14 [1…1]
1/1

Required.Interchange level acknowledgment requested.

Valid values:

  • 0 - No acknowledgment requested.
  • 1 - Interchange level acknowledgment requested.
0
  ISA15 [1…1]
1/1

Required.Indicates whether the interchange is for production, test, or information purposes.

Valid values:

  • I - Information.
  • P - Production data.
  • T - Test data.
P
  ISA16 [1…1]
1/1 Required.Component element separator. Delimiter that separates data elements within a composite data structure. Must be different than the data element separator and segment terminator. >
GS [1…1]
– Required.GS group functional envelope. Child of ISA. Only one GS group expected per interchange. –
  GS01 [1…1]
2/2 Required.GS group function code. Valid value is SH - Shipment. SH
  GS02 [1…1]
2/15 Required.Application Sender's Code. 2222224043588
  GS03 [1…1]
2/15 Required.Application Receiver's Code. TRACELINK
  GS04 [1…1]
8/8 Required.Current date stamp in 8 char X12 date format YYYYMMDD. 231020
  GS05 [1…1]
4/8 Required.Current time stamp in 6 char X12 time format HHMMSS. 142000
  GS06 [1…1]
1/9 Required.Group control ID number. 619827
  GS07 [1…1]
1/2 Required.Responsible agency code. Valid value is X. X
  GS08 [1…1]
1/12 Required.X12 message version code. Valid value is 004010. 005010
ST [1…*]
– ST transaction set envelope. Child of GS group. Only one ST transaction expected. –
  ST01 [1…1]
3/3 Required.Transaction set identifier code. 943
  ST02 [1…1]
4/9 Required.Transaction set ID number. Counter for each ST segment beginning with 1. 1
  W06 [1…1]
– Required.Warehouse Shipment Identification Child of ST transaction set. –
    W0601 [1…1]
2/2

Required.Stock transfer reporting code identifying what the basis for reporting shipment information.

ClosedValid values:
  • A – Inventory adjustment with full details
  • B – Book transfer of inventory with full details
  • C – Customer return with full details
  • F – Full details in message
  • J – Original transaction
  • K – Simulation exercise
  • N – No exceptions
  • O – Physical inventory overage with full detail
  • P – Production receipt with full detail
  • R – Replacement and charge with full detail
  • S – Physical inventory shortage with full detail
  • X – Only exceptions included
J
    W0602 [0…1]
1/22 Depositor Order Number: Warehouse shipping advice identifier. '8196733288
    W0603 [0…1]
8/8 Date. '2024-04-18
    W0604 [0…1]
1/30 Shipment identification number. 4500003288
    W0605 [0…1]
1/12 Agent shipment ID number. –
    W0606 [0…1]
1/22 Purchase Order number. PO123
  N1 [0…1]
–

N1: Name segment loop for:

  • Buyer party.
  • Ship to party
  • Supplier party
  • Ship from party
  • Carrier party
–
    N101 [1…1]
2/3

Required.Entity identifier code for party identifier and address information for:

  • Sold to party.
  • Ship to party
  • Supplier party
  • Ship from party
  • Carrier party

Valid values:

  • BY – Buyer
  • ST – Ship to party
  • SU – Supplier
  • SF – Ship from party
  • CA – Carrier
BY
    N102 [0…1]
1/60 Name. Buyer Inc
    N103 [0…1]
1/2

Identifier code qualifier.

Valid values:

  • 01 – DUNS
  • 09 – DUNS+4
  • 11 – Drug Enforcement Agency registration number
  • 21 – Health Industry Number
  • 91 – Company identifier
  • 92 – Company location identifier
  • UL – Global Location Number
UL
    N104 [0…1]
2/80 Buyer party identifier, as qualified by N103. 3333331013655
    N3 [0…1]
– N3: Address: Child of buyer party N1 name segment. –
      N301 [1…1]
1/55 Required.Street address 1. 555 Neelan Road
      N302 [0…1]
1/55 Street address 2. Suite 123
    N4 [0…1]
– N4: Geographic Location. Child of buyer party N1 name segment. –
      N401 [0…1]
2/30 City name. Sacramento
      N402 [0…1]
2/2 State or province code. Code (Standard state/province) as defined by appropriate government agency. CA
      N403 [0…1]
3/15 Postal code. Code defining international postal zone code excluding punctuation and blanks. 95833
      N404 [0…1]
2/3 Country code. US
    PER [0…1]
– Contact information for buyer party. –
      PER01 [1…1]
2/2 Required.Contact function code identifying major duty or responsibility of person or group named as contact. Valid value for manufacturer is AJ – Primary contact. AJ
      PER02 [0…1]
1/60 Name of the contact person responsible for authenticating the pedigree information. John Smith
      PER03 [0…1]
2/2

Communication Number Qualifier identifying the contact person's telephone number or email address.

Valid value:

  • TE – Telephone number.
  • EM – Email address.
TE
      PER04 [0…1]
1/2048 Telephone number of the contact person expected in this field. +1.516.747.6849
      PER04 [0…1]
1/2048 Email address of the contact person. jsmith@manufac.com
      PER05 [0…1]
2/2

Communication Number Qualifier identifying the contact person's telephone number or email address.

Valid value:

  • TE – Telephone number.
  • EM – Email address.
EM
      PER06 [0…1]
1/2048 Email address for the contact person expected in this field. jsmith@manufac.com
      PER06 [0…1]
1/2048 Telephone number of the contact person. +1.516.747.6849
    G62 [0…5]
– Date or time. –
      G6201 [0…1]
2/2

Date qualifier.

Valid values:

  • 04 – Purchase Order date
  • 11 – Date shipped
  • 17 – Estimated delivery date for shipment
  • 35 – Date shipment delivered
  • 70 – Scheduled delivery date for shipment
–
      G6202 [0…1]
8/8 Date. –
      G6203 [0…1]
1/2 Time qualifier. –
      G6204 [0…1]
4/8 Time. –
      G6205 [0…1]
2/2 Time code. –
    NTE [0…5]
– Note or special instruction. –
      NTE01 [0…1]
3/3 Note reference code. –
      NTE02 [1…1]
1/80 Required.Description. –
  W04 [1…*]
– Item detail loop. –
    W0401 [1…1]
1/10 Required.Number of units shipped. 25
    W0402 [1…1]
2/2

Required.Unit or basis for measurement code.

Closed.Valid values
  • 02 – Statute Mile
  • 4G – Microliter
  • AM – Ampoule
  • AV – Capsule
  • BD – Bundle
  • BG – Bag
  • BO – Bottle
  • BX – Box
  • C3 – Centiliter
  • CA – Case
  • CC – Cubic Centimeter
  • CF – Cubic Feet
  • CG – Card, Blister
  • CI – Cubic Inches
  • CL – Cylinder
  • CM – Centimeter
  • CN – Can
  • CP – Crate
  • CQ – Cartridge
  • CR – Cubic Meters
  • CT – Carton
  • DA – Day
  • DI – Dispenser
  • DK – Kilometers
  • DL – Deciliter
  • DM – Decimeter
  • DR – Drum
  • DS – Display
  • DZ – Dozen
  • EA – Each
  • FO – Fluid Ounce
  • FT – Foot
  • GA – Gallon
  • GL – Gram/liter
  • GR – Gram
  • GS – Gross
  • H4 – Hectoliter
  • HF – Hundred Feet
  • HR – Hours
  • IN – Inch
  • K6 – Kiloliters
  • KG – Kilogram
  • KT – Kit
  • LB – Pounds
  • LF – Linear Foot
  • LO – Lot (unit of procurement)
  • LT – Liter
  • LY – Linear Yard
  • MC – Microgram
  • ME – Milligram
  • ML – Milliliter
  • MM – Millimeter
  • MO – Months
  • MR – Meter
  • OZ – Ounces
  • PC – Piece
  • PF – Pallet
  • PK – Package
  • PR – Pair
  • PT – Pint
  • QT – Quart
  • RL – Roll
  • SC – Square Centimeter
  • SF – Square Foot
  • SH – Sheet
  • SI – Square Inch
  • SM – Square Meter
  • ST – Set
  • SY – Square Yard
  • T3 – Thousand Pieces
  • TB – Tube
  • TH – Thousand
  • TY – Tray
  • U2 – Tablet
  • UM – Million
  • UN – Unit
  • V2 – Pouch
  • VI – Vial
  • WK – Week
  • YD – Yard
  • YR – Years
EA
    W0403 [0…1]
12/12 U.P.C. Case code –
    W0404 [0…1]
2/2

Product or service ID qualifier.

ClosedValid values:
  • FV – Canada National Drug Identification Number
  • MF – Manufacturer's product number
  • N1 – US National-Drug-Code-NDC442-with-hyphen-separators
  • N2 – US National-Drug-Code-NDC532-with-hyphen-separators
  • N3 – US National-Drug-Code-NDC541-with-hyphen-separators
  • N4 – US-National-Drug-Code-NDC542-with-hyphen-separators
  • PI – Customer's (Purchaser's) material number
  • SK – Stock keeping unit
  • UK – GTIN14 identifier
  • UP or UJ – EAN/UPC Universal Item Number/GTIN
  • VN – Vendor (Supplier) material Number.
UK
    W0405 [0…1]
1/80 Product or service ID. 08202000230
    W0406 [0…1]
2/2

Product or service ID qualifier.

ClosedValid values:
  • FV – Canada National Drug Identification Number
  • MF – Manufacturer's product number
  • N1 – US National-Drug-Code-NDC442-with-hyphen-separators
  • N2 – US National-Drug-Code-NDC532-with-hyphen-separators
  • N3 – US National-Drug-Code-NDC541-with-hyphen-separators
  • N4 – US-National-Drug-Code-NDC542-with-hyphen-separators
  • PI – Customer's (Purchaser's) material number
  • SK – Stock keeping unit
  • UK – GTIN14 identifier
  • UP or UJ – EAN/UPC Universal Item Number/GTIN
  • VN – Vendor (Supplier) material Number.
VN
    W0407 [0…1]
1/80 Product or service ID. 9056200123
    W0408 [0…1]
2/5 Freight class code. –
    W0409 [0…1]
1/3 Rate class code. –
    W0410 [0…1]
1/1 Commodity code qualifier. –
    W0411 [0…1]
1/30 Commodity code. –
    W0412 [0…1]
0/6 Pallet block and tiers. –
    W0413 [0…1]
2/2 Inbound condition hold code. –
    W0414 [0…1]
2/2

Product or service ID qualifier.

ClosedValid values:
  • FV – Canada National Drug Identification Number
  • MF – Manufacturer's product number
  • N1 – US National-Drug-Code-NDC442-with-hyphen-separators
  • N2 – US National-Drug-Code-NDC532-with-hyphen-separators
  • N3 – US National-Drug-Code-NDC541-with-hyphen-separators
  • N4 – US-National-Drug-Code-NDC542-with-hyphen-separators
  • PI – Customer's (Purchaser's) material number
  • SK – Stock keeping unit
  • UK – GTIN14 identifier
  • UP or UJ – EAN/UPC Universal Item Number/GTIN
  • VN – Vendor (Supplier) material Number.
PI
    W0415 [0…1]
1/80 Product or service ID. CU-244546
    W20 [0…*]
– Line item detail - packing. –
      W2001 [0…1]
0/6 Pack. 24
      W2002 [0…1]
0/8 Size. 3
      W2003 [0…1]
2/2

Unit or basis of measurement code.

ClosedValid values
  • 02 – Statute Mile
  • 4G – Microliter
  • AM – Ampoule
  • AV – Capsule
  • BD – Bundle
  • BG – Bag
  • BO – Bottle
  • BX – Box
  • C3 – Centiliter
  • CA – Case
  • CC – Cubic Centimeter
  • CF – Cubic Feet
  • CG – Card Blister
  • CH – Container
  • CI – Cubic Inches
  • CL – Cylinder
  • CM – Centimeter
  • CN – Can
  • CP – Crate
  • CQ – Cartridge
  • CR – Cubic Meters
  • CT – Carton
  • DA – Day
  • DI – Dispenser
  • DK – Kilometers
  • DL – Deciliter
  • DM – Decimeter
  • DQ – Cubic decimeters
  • DR – Drum
  • DS – Display
  • DZ – Dozen
  • EA – Each
  • FO – US Fluid Ounce
  • FT – Foot
  • GA – US Gallon
  • GL – Gram/Liter
  • GR – Gram
  • GS – Gross
  • H4 – Hectoliter
  • HF – Hundred Feet
  • HR – Hours
  • IN – Inch
  • K6 – Kiloliters
  • KG – Kilogram
  • KT – Kit
  • LB – US Pound
  • LF – Linear Foot
  • LO – Lot (unit of procurement)
  • LT – Liter
  • LY – Linear Yard
  • MC – Microgram
  • ME – Milligram
  • ML – Milliliter
  • MM – Millimeter
  • MO – Months
  • 01 – Cubic millimeter
  • MR – Meter
  • OZ – Ounce
  • P1 – Percent
  • PC – Piece
  • PF – Pallet
  • PH – Pack
  • PK – Package
  • PR – Pair
  • PT – Pint
  • QT – Quart
  • RL – Roll
  • SC – Square Centimeter
  • SF – Square Foot
  • SH – Sheet
  • SI – Square Inch
  • SM – Square Meter
  • SP – Self Package
  • ST – Set
  • SY – Square Yard
  • SZ – Syringe
  • T3 – Thousand Pieces
  • TB – Tube
  • TH – Thousands
  • TN – Tonne
  • TS – Thousands
  • TY – Tray
  • U2 – Tablet
  • UM – Million
  • UN – Unit
  • US – Dosage Form
  • V2 – Pouch
  • VI – Vial
  • WK – Week
  • YD – Yard
  • YR – Years
EA
      W2004 [0…1]
0/8 Weight. 1000
      W2005 [0…1]
1/2

Weight Qualifier

Valid values:

  • G – Gross weight
  • N – Net weight
  • T – Tare
G
      W2006 [0…1]
'1/1

Weight unit code.

Valid values:

  • G – Gram
  • K – Kilogram
  • L – Pounds
  • O – Ounces
K
      W2007 [0…1]
0/8 Unit weight. –
      W2008 [0…1]
0/8 Volume. 15
      W2009 [0…1]
'2/2

Unit or basis of measurement code.

ClosedValid values
  • 02 – Statute Mile
  • 4G – Microliter
  • AM – Ampoule
  • AV – Capsule
  • BD – Bundle
  • BG – Bag
  • BO – Bottle
  • BX – Box
  • C3 – Centiliter
  • CA – Case
  • CC – Cubic Centimeter
  • CF – Cubic Feet
  • CG – Card Blister
  • CH – Container
  • CI – Cubic Inches
  • CL – Cylinder
  • CM – Centimeter
  • CN – Can
  • CP – Crate
  • CQ – Cartridge
  • CR – Cubic Meters
  • CT – Carton
  • DA – Day
  • DI – Dispenser
  • DK – Kilometers
  • DL – Deciliter
  • DM – Decimeter
  • DQ – Cubic decimeters
  • DR – Drum
  • DS – Display
  • DZ – Dozen
  • EA – Each
  • FO – US Fluid Ounce
  • FT – Foot
  • GA – US Gallon
  • GL – Gram/Liter
  • GR – Gram
  • GS – Gross
  • H4 – Hectoliter
  • HF – Hundred Feet
  • HR – Hours
  • IN – Inch
  • K6 – Kiloliters
  • KG – Kilogram
  • KT – Kit
  • LB – US Pound
  • LF – Linear Foot
  • LO – Lot (unit of procurement)
  • LT – Liter
  • LY – Linear Yard
  • MC – Microgram
  • ME – Milligram
  • ML – Milliliter
  • MM – Millimeter
  • MO – Months
  • 01 – Cubic millimeter
  • MR – Meter
  • OZ – Ounce
  • P1 – Percent
  • PC – Piece
  • PF – Pallet
  • PH – Pack
  • PK – Package
  • PR – Pair
  • PT – Pint
  • QT – Quart
  • RL – Roll
  • SC – Square Centimeter
  • SF – Square Foot
  • SH – Sheet
  • SI – Square Inch
  • SM – Square Meter
  • SP – Self Package
  • ST – Set
  • SY – Square Yard
  • SZ – Syringe
  • T3 – Thousand Pieces
  • TB – Tube
  • TH – Thousands
  • TN – Tonne
  • TS – Thousands
  • TY – Tray
  • U2 – Tablet
  • UM – Million
  • UN – Unit
  • US – Dosage Form
  • V2 – Pouch
  • VI – Vial
  • WK – Week
  • YD – Yard
  • YR – Years
GA
      W2010 [0…1]
'1/10 Color. –
    W03 [0…*]
– Total Shipment Information (Warehouse). –
      W0301 [1…1]
0/10 Required.Number of units shipped. 24
      W0302 [0…1]
0/10 Weight. –
      W0303 [0…1]
2/2 Unit or basis of measurement code. –
      W0304 [0…1]
0/8 Volume. –
      W0305 [0…1]
2/2 Unit or basis of measurement code. –
      W0306 [0…1]
0/7 Lading quantity. –
      W0307 [0…1]
2/2

Unit or basis of measurement code.

ClosedValid values
  • 02 – Statute Mile
  • 4G – Microliter
  • AM – Ampoule
  • AV – Capsule
  • BD – Bundle
  • BG – Bag
  • BO – Bottle
  • BX – Box
  • C3 – Centiliter
  • CA – Case
  • CC – Cubic Centimeter
  • CF – Cubic Feet
  • CG – Card Blister
  • CH – Container
  • CI – Cubic Inches
  • CL – Cylinder
  • CM – Centimeter
  • CN – Can
  • CP – Crate
  • CQ – Cartridge
  • CR – Cubic Meters
  • CT – Carton
  • DA – Day
  • DI – Dispenser
  • DK – Kilometers
  • DL – Deciliter
  • DM – Decimeter
  • DQ – Cubic decimeters
  • DR – Drum
  • DS – Display
  • DZ – Dozen
  • EA – Each
  • FO – US Fluid Ounce
  • FT – Foot
  • GA – US Gallon
  • GL – Gram/Liter
  • GR – Gram
  • GS – Gross
  • H4 – Hectoliter
  • HF – Hundred Feet
  • HR – Hours
  • IN – Inch
  • K6 – Kiloliters
  • KG – Kilogram
  • KT – Kit
  • LB – US Pound
  • LF – Linear Foot
  • LO – Lot (unit of procurement)
  • LT – Liter
  • LY – Linear Yard
  • MC – Microgram
  • ME – Milligram
  • ML – Milliliter
  • MM – Millimeter
  • MO – Months
  • 01 – Cubic millimeter
  • MR – Meter
  • OZ – Ounce
  • P1 – Percent
  • PC – Piece
  • PF – Pallet
  • PH – Pack
  • PK – Package
  • PR – Pair
  • PT – Pint
  • QT – Quart
  • RL – Roll
  • SC – Square Centimeter
  • SF – Square Foot
  • SH – Sheet
  • SI – Square Inch
  • SM – Square Meter
  • SP – Self Package
  • ST – Set
  • SY – Square Yard
  • SZ – Syringe
  • T3 – Thousand Pieces
  • TB – Tube
  • TH – Thousands
  • TN – Tonne
  • TS – Thousands
  • TY – Tray
  • U2 – Tablet
  • UM – Million
  • UN – Unit
  • US – Dosage Form
  • V2 – Pouch
  • VI – Vial
  • WK – Week
  • YD – Yard
  • YR – Years
KG
SE [1…1]
– Required.ST … SE transaction set trailer envelope. Child of GS group. Only one ST transaction expected. –
  SE01 [1…1]
1/10 Required.Total count of segments in ST … SE transaction set including ST and SE segments. 10
  SE02 [1…1]
4/9 Required.Transaction set control number. 1
GE [1…1]
– Required.GS … GE functional group trailer envelope. Child of ISA interchange. Only one GS group expected. –
  GE01 [1…1]
1/6 Required.Number of transaction sets in functional group. 5
  GE02 [1…1]
1/9 Required.Functional group control number. 619827
IEA [1…1]
– Required.ISA … IEA interchange control trailer envelope. Only one interchange expected per transmission. –
  IEA01 [1…1]
1/5 Required.Number of functional groups in interchange. 1
  IEA02 [1…1]
9/9 Required.Interchange control number. 0000000000619827
ClosedExample
ISA*00* *00* *01*1234567 *11*78965412
*120709*1612*^*00501*000012345*0*P*:
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Table of contents

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Forecast plan (IDoc)
Forecasting APIs allow companies to exchange data about anticipated product demand and supply availability with upstream supply chain Partners without giving these Partners access to their serialization system of record.
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Forecast plan (X12)
Forecasting APIs allow companies to exchange data about anticipated product demand and supply availability with upstream supply chain Partners without giving these Partners access to their serialization system of record.
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Forecast plan response (IDoc)
Forecasting APIs allow companies to exchange data about anticipated product demand and supply availability with downstream supply chain Partners without giving these Partners access to their serialization system of record.
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