Table of contents
Overview
The TL XML Purchase Order transaction is used by buyers to electronically place orders with suppliers for goods or services. It replaces manual ordering processes such as phone, email, or paper-based POs, enabling structured, real-time communication of order details including items, quantities, delivery dates, ship-to locations, and pricing.
With TraceLink’s OPUS Platform and B2N Integrate-Once™ architecture, the Purchase Order transaction adheres to TraceLink's TL XML schema and integrates seamlessly with internal systems to help buyers and suppliers automate order placement, reduce errors, and accelerate order-to-fulfillment cycles across global trading networks.
Key Use Cases
- Place new orders for finished goods, raw materials, or services.
- Initiate drop-ship or direct-to-customer orders.
- Support recurring replenishment orders under blanket agreements.
- Align with contract pricing and delivery terms.
- Enable integration with supplier ERP and order management systems.
- Trigger related processes such as order acknowledgment (EDI 855), shipment (EDI 856), and invoicing (EDI 810).
Data Elements Included
A TL XML Purchase Order transaction typically includes:
- Purchase Order Number and Date: Unique identifier and order creation date.
- Buyer and Supplier Information: Names, addresses, and organizational identifiers.
- Item Identifiers: GTIN, NDC, SKU, or internal product codes.
- Quantities and Units of Measure: Ordered amounts and packaging details.
- Pricing Information: Unit price, total price, and applicable discounts.
- Delivery Dates: Requested ship and delivery dates.
- Ship-To and Bill-To Locations: Destination and invoicing addresses.
- Terms and Conditions: Payment terms, freight terms, and contract references.
- Special Instructions: Notes related to handling, labeling, or delivery.
Benefits of TL XML – Purchase Order
- Automates order placement, reducing manual entry and processing time.
- Improves order accuracy by eliminating errors from phone, fax, or email orders.
- Enables real-time integration with supplier systems for faster fulfillment.
- Supports contract compliance by aligning with agreed pricing and terms.
- Reduces order cycle times and inventory carrying costs.
How TraceLink Supports TL XML – Purchase Order
TraceLink’s OPUS Platform, powered by B2N Integrate-Once™, provides a scalable, secure, and automated solution for electronic purchase orders:
- Real-time integration with ERP, procurement, and order management systems.
- Automated transmission of structured PO data to all connected suppliers.
- Support for complex order types, including blanket, drop-ship, and direct-to-consumer.
- Secure and auditable data exchange across global trading partners.
- Order tracking dashboards to monitor PO status, exceptions, and acknowledgements.
- Global partner enablement through a single integration point—connect once, collaborate with many.
Explore More Business Capabilities
- EDI ANSI X12 855 – Purchase Order Acknowledgement: Confirm order receipt and acceptance status.
- EDI ANSI X12 856 – Advance Ship Notice: Provide shipment and packaging details before delivery.
- EDI ANSI X12 810 – Invoices: Streamline billing and reduce disputes with electronic invoicing.
- EDI ANSI X12 830 – Forecast Planning Schedule Response: Share demand forecasts to improve supplier planning.
- EDI ANSI X12 870 – Order Status Report: Gain real-time updates on order fulfillment and exceptions.
Need Help Implementing TL XML - Purchase Order?
Contact Us to learn how our OPUS Platform and Multienterprise Information Network Tower (MINT) solution can help you automate order placement, reduce procurement errors, and streamline collaboration with your global supplier network.
