Table of contents
Overview
The EDI ANSI X12 855 – Purchase Order Acknowledgement is an electronic transaction used by suppliers to confirm receipt and acceptance of a purchase order (EDI 850). It allows suppliers to communicate whether an order is accepted as-is, rejected, or accepted with changes (e.g., quantity, price, delivery date).
With TraceLink’s OPUS Platform and B2N Integrate-Once™ architecture, the EDI ANSI X12 855 enables real-time order confirmation, improves supply chain responsiveness, and reduces the risk of fulfillment errors by ensuring alignment between buyer expectations and supplier commitments.
Key Use Cases
- Confirm receipt and acceptance of a purchase order sent via EDI 850.
- Notify the buyer of any changes to quantities, delivery dates, or pricing.
- Communicate partial acceptance or rejection of line items.
- Trigger internal processes such as production scheduling or inventory allocation.
- Improve buyer-supplier alignment and reduce order fulfillment errors.
- Enable faster exception handling when orders cannot be fulfilled as requested.
Data Elements Included
An EDI ANSI X12 855 – Purchase Order Acknowledgement transaction includes:
- Purchase Order Reference Number: Identifies the original EDI 850 order being acknowledged.
- Acknowledgement Type Code: Indicates whether the order is accepted, rejected, or modified.
- Line-Item Status: Acceptance or change status for each line item.
- Updated Quantities or Delivery Dates: If any changes are made by the supplier.
- Item Identifiers: GTIN, SKU, NDC, or internal product codes.
- Supplier Comments or Notes: Additional information related to the acknowledgement.
- Acknowledgement Date: The date the supplier responded to the purchase order.
- Reference Numbers: Links to internal order numbers, contracts, or shipment plans.
Benefits of EDI ANSI X12 855 – Purchase Order Acknowledgement
- Provides immediate confirmation of order receipt and acceptance.
- Reduces fulfillment errors by aligning buyer and supplier expectations early.
- Enables proactive exception management for rejected or changed orders.
- Improves supply planning and reduces lead time variability.
- Enhances buyer-supplier collaboration and trust.
- Scales across partners with TraceLink’s B2N Integrate-Once™, eliminating the need for custom integrations.
How TraceLink Supports EDI ANSI X12 855 – Purchase Order Acknowledgement
TraceLink’s Opus Platform, powered by B2N Integrate-Once™, provides a scalable, secure, and automated solution for managing purchase order acknowledgements:
- Real-time integration with ERP and procurement systems to process acknowledgements automatically.
- Line-level visibility into accepted, rejected, or modified items.
- Secure and auditable data exchange to support compliance and traceability.
- Acknowledgement tracking dashboards to monitor supplier responsiveness and order alignment.
- Global partner connectivity via a single integration point—connect once to TraceLink and collaborate with all suppliers and CMOs.
Explore More EDI ANSI X12 Capabilities
- EDI ANSI X12 850 – Purchase Orders: Automate order placement and reduce procurement errors.
- EDI ANSI X12 856 – Advance Ship Notice: Provide shipment details and packaging structure ahead of delivery.
- EDI ANSI X12 810 – Invoice: Streamline billing and reduce disputes with electronic invoicing.
- EDI ANSI X12 830 – Forecast Planning Schedule Response: Share demand forecasts to improve supplier planning.
- EDI ANSI X12 870 – Order Status Report: Gain real-time updates on order fulfillment and exceptions.
Need Help Implementing EDI ANSI X12?
Contact Us to learn how we can help you automate order confirmation, reduce fulfillment risk, and enhance collaboration across your global supplier network.
