Table of contents
Overview
The EDI ANSI X12 945 – Warehouse Shipping Advice transaction is used by third-party logistics providers (3PLs) or external warehouses to notify manufacturers, brand owners, or distributors that goods have been shipped. It confirms the completion of a shipment previously requested via an EDI 940 Warehouse Shipping Order and provides detailed information about the items, quantities, packaging, and carrier used.
With TraceLink’s Opus Platform and B2N Integrate-Once™ architecture, the EDI 945 transaction enables real-time visibility into outbound shipments, improves inventory accuracy, and ensures downstream processes—such as invoicing and ASN creation—can proceed without delay.
Key Use Cases
- Confirm that goods have been shipped from a warehouse or 3PL location.
- Provide item-level shipping details, including quantities and packaging.
- Communicate carrier, tracking, and transportation information.
- Trigger downstream processes such as invoicing (EDI 810) and ASN (EDI 856).
- Update inventory records and reconcile against shipping orders (EDI 940).
- Improve supply chain visibility and fulfillment performance tracking.
Data Elements Included
An EDI ANSI X12 945 – Warehouse Shipping Advice transaction includes:
- Shipping Advice Number: Unique identifier for the confirmation message.
- Reference to EDI 940: Links the shipment back to the original shipping order.
- Shipment Date and Time: When the goods were physically shipped.
- Item Identifiers: GTIN, SKU, NDC, or internal product codes.
- Quantities Shipped: Actual quantities shipped per line item.
- Packaging Details: Pallet, case, or unit-level packaging structure.
- Carrier and SCAC Code: Name and standardized code of the transportation provider.
- Tracking Numbers: Shipment-level or carton-level tracking references.
- Ship-To and Ship-From Locations: Warehouse and customer delivery addresses.
- Lot/Serial Numbers (if applicable): For serialized or lot-controlled products.
Benefits of EDI ANSI X12 945 – Warehouse Shipping Advice
- Confirms shipment execution in real time, enabling faster invoicing and ASN generation.
- Improves inventory accuracy by reconciling planned vs. actual shipments.
- Automates communication between warehouses and brand owners, reducing manual updates.
- Supports traceability and compliance with lot and serial number tracking.
- Enhances visibility into outbound logistics for better planning and customer service.
How TraceLink Supports EDI ANSI X12 945 – Warehouse Shipping Advice
TraceLink’s Opus Platform, powered by B2N Integrate-Once™, provides a secure, scalable solution for automated shipping confirmations:
- Real-time integration with warehouse management systems (WMS), ERP, and logistics platforms.
- Automated transmission of shipping confirmations from 3PLs and external warehouses.
- Dashboards and alerts to track shipment status, exceptions, and partner performance.
- Secure, auditable exchange of shipping and product data, including serialized inventory.
- Global enablement through a single integration point—connect once, collaborate with all.
Explore More EDI ANSI X12 Capabilities
- EDI ANSI X12 940 – Warehouse Shipping Order: Instruct warehouses or 3PLs to ship goods.
- EDI ANSI X12 850 – Purchase Orders: Automate order placement and reduce procurement errors.
- EDI ANSI X12 856 – Advance Ship Notice: Provide shipment and packaging details to customers.
- EDI ANSI X12 810 – Invoices: Streamline billing and reduce disputes with electronic invoicing.
- EDI ANSI X12 861 – Receiving Advice: Confirm receipt and condition of delivered goods.
Need Help Implementing EDI ANSI X12?
Contact Us to learn how our Opus Platform and B2N Integrate-Once™ model can help you automate warehouse shipping confirmations, improve inventory accuracy, and enhance supply chain visibility across your global logistics network.
