Table of contents
Overview
The EDI EDIFACT INVOIC message is the international standard for electronic invoicing used by suppliers to bill customers for goods or services. It replaces manual and paper-based invoice processes, enabling automated, accurate, and compliant financial transactions across global trading partners.
With TraceLink’s digital supply network, the EDI EDIFACT INVOIC streamlines invoicing by integrating seamlessly with ERP and financial systems—reducing errors, accelerating payment cycles, and supporting compliance with international tax and regulatory requirements.
Key Use Cases
- Help comply with country-specific e-invoicing regulations such as FatturaPA (Italy), Chorus Pro (France), or CFDI (Mexico).
- Transmit structured invoice data across multi-language, multi-currency environments in international trade.
- Support cross-border VAT reporting and reconciliation for tax authorities in the EU and other regions.
- Integrate with global ERP and financial systems to automate invoice generation across regional subsidiaries.
- Enable digital audit trails for regulatory inspections and financial reporting in highly regulated industries.
- Facilitate invoice exchange with international logistics providers, CMOs, and distributors using the EDIFACT standard.
- Align with Pan-European Public Procurement Online (PEPPOL) and other government-mandated invoicing frameworks.
Data Elements Included
An EDI EDIFACT INVOIC transaction includes:
- Invoice Number and Date: Unique invoice reference and issuance date.
- Buyer and Seller Party Information: Legal names, tax IDs, and addresses of both parties.
- Purchase Order Reference: Links the invoice to the original customer order.
- Line-Item Details: Product codes (GTIN, SKU), descriptions, quantities, unit prices, and totals.
- Tax Information: VAT breakdowns, tax category codes, and jurisdiction.
- Payment Terms: Agreed-upon due dates, currency, and method of payment.
- Shipment References: Ties the invoice to dispatch/delivery events (e.g., DESADV).
- Invoice Total: Grand total including taxes, discounts, and additional charges.
- Regulatory Identifiers: Country-specific e-invoicing or compliance fields (e.g., SII in Spain, FatturaPA in Italy).
Benefits of EDI EDIFACT INVOIC – Invoice
- Enables compliant invoicing across international markets.
- Reduces invoice errors and accelerates payment cycles.
- Automates reconciliation with purchase orders and shipment data.
- Supports VAT compliance and local e-invoicing mandates.
- Improves transparency and audit readiness through digital records.
- Enhances collaboration between global finance and supply chain teams.
How TraceLink Supports EDI EDIFACT INVOIC – Invoice
TraceLink’s OPUS Platform enables seamless, compliant, and automated global invoicing through:
- Multi-country support for tax, VAT, and regulatory invoicing requirements.
- Real-time integration with ERP, accounts receivable, and financial systems.
- Automated invoice generation based on EDI purchase orders and shipments.
- Secure and traceable invoice exchange across global trading partners.
- Invoice analytics and dashboards for tracking status, exceptions, and payment timelines.
- Support for localized formats (e.g., FatturaPA, Chorus Pro, CFDI) via EDIFACT extensions.
Explore More EDI EDIFACT Capabilities
- EDI EDIFACT DESADV – Advance Ship Notice: Notify trading partners of upcoming international shipments with detailed packaging and transport data.
- EDI EDIFACT DELFOR – Forecast Planning Schedule Response: Enable global forecast collaboration with multi-tier suppliers and contract manufacturers.
Need Help Implementing EDI EDIFACT?
Contact Us to learn how we help manufacturers, suppliers, and distributors automate cross-border invoicing, ensure tax compliance, and accelerate financial processes through EDIFACT-based invoicing solutions.
